Property Manager

Management of grounds, physical facility and vehicle       

Grounds 

• The Property Manager will develop a workable plan to maintain the grounds in a reasonable, cost-effective, and safe manner.  Property Manager will coordinate and work with outside contractors for grass mowing, snow removal, and tree maintenance.  A careful daily inspection of the grounds and outside facilities is required. Special inspection of playground equipment and surrounding area shall be scheduled as part of an ongoing preventive maintenance program.                                 

Building

• The Property Manager will develop, implement and document a preventive maintenance program for all major systems and equipment in the facility as needed including:  climate control and HVAC systems, electrical, water/sewer systems, pumps, and boiler systems.
• The Property Manager will perform maintenance and repairs on items or systems needing attention.  When repairs require additional skills or expertise the Property Manager will secure the services of an outside contractor.
• The Property Manager will work in cooperation with the Associate Executive Director to ensure proper maintenance of equipment related to wellness, team sports, aquatic activities and Youth Center equipment including the indoor playground.  Additionally, the Property Manager will address all maintenance requests and work orders in a timely and efficient manner.
• The Property Manager is responsible for the pool maintenance, chemistry of the water and the safe operation of the swimming pool.  All health department standards as well as YMCA standards will be met.
• The Property Manager shall work with the Business Coordinator to facilitate meeting room usage and required set-ups.
• The Property Manager shall develop and implement an energy conservation program.  This shall be reviewed annually by the Associate Executive Director and the Building and Properties Committee.
• The Property Manager is responsible for overall building security including building keys, alarm system, and overall security of YMCA facilities and equipment.
• The Property Manager will focus on risk management as a base for maintenance decisions.  Risk management is a shared issue with all staff, but primary responsibility falls to the Property Manager in cooperation with the Executive Director.  Staff trainings will be conducted by Property Manager as needed and as deemed necessary by the Associate Executive Director.
• The Property Manager is responsible for negotiating vendor rates and contracts at the lowest cost possible and maintaining an inventory of supplies.
• The Property Manager is responsible for safe operation of all tools, including power tools.

Vehicle

• The Property Manager will develop and implement a plan to maintain the YMCA vehicle mechanically and from an appearance standpoint.  The Property Manager is responsible for the vehicle schedule and for assuring that individuals operating any YMCA vehicle are appropriately trained.

Department Budget and Action Steps

• The Property Manager will participate in the Association’s annual planning process by developing annual action steps as part of the Association’s plan and translating these into an annual Maintenance Department budget.  
• The Property Manager will monitor this budget on a monthly basis and is responsible to operate within the approved guidelines. 

Building and Properties Committee

• The Property Manager is responsible for developing and nurturing a relationship with the Building and Properties Committee.  
• This group of volunteers will meet with the Property Manager on a regular basis (at least 6 times per year).  
• The Property Manager shall use this resource to gather information in terms of formulating decisions on matters that relate to the overall building, property and vehicle maintenance program.  
• This group is also helpful in the development of the annual maintenance budget.  
• This committee should receive a monthly written report of the activities of the Maintenance Department.