The Events and Administrative Assistant will participate in a broad range of activities for fundraising events, outreach programs and will provide administrative support to Mashomack Preserve staff. Working with a global conservation organization will broaden the selected candidate’s knowledge of worldwide conservation issues and strategies for addressing threats to biodiversity. This is a short-term position; shared housing accommodations are available.
Event Functions:
- Assist Development staff with various aspects of producing Annual Benefit, Membership Open House, and various other fundraising and outreach events;
- Working with vendors, obtaining estimates, placing orders, following up on required paperwork;
- Keeping track of mailings and responses;
- Help with the coordination and execution of event set-up and tear-down;
- Help prepare displays and reports for fundraising and outreach events, and
- Work with and help to direct volunteers at events.
Administrative Functions:
- Provide office-wide administrative support and back-up phone coverage, as needed.
This description is not designed to be a complete list of all duties and responsibilities required for this job. In addition, there may be expectations for work outside of the local business unit.
RESPONSIBILITIES AND SCOPE
- Does not supervise any staff, but may help plan and direct the work of volunteers or interns;
- Ability to work under close supervision or independently;
- Duties are performed according to instructions or established practices; supervisor will resolve any problems or questions;
- Limited financial responsibility, which may include purchasing supplies in consultation with supervisor;
- Requires good interpersonal and communication skills for regular interaction with staff, volunteers, donors and visitors;
- May serve as a team member for assigned work teams;
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain;
- Must be organized and pay careful attention to details, and
- Willingness to work a flexible schedule, including weekends and evenings as necessary.
MINIMUM QUALIFICATIONS
- Computer literate and experience using Microsoft Office suite, including Word, Excel, Powerpoint and Outlook;
- Experience providing administrative support including one or more of the following: phones/customer service, mail distribution, photocopying, correspondence, and
- Experience writing, editing, and proofreading written materials
DESIRED QUALIFICATIONS
- Creative writing and display skills;
- Event coordination experience;
- Multi-lingual skills appreciated; Multicultural or cross-cultural experience preferred;
- Strong written and oral communication skills;
- Excellent organizational skills;
- Ability to manage several projects simultaneously, and
- Form of transportation for personal use is preferred.