Director of Finance

Budgets/Financial Reporting

• Oversees the activities of all fiscal staff and day-to-day operations including journal entry activity, account reconciliations, financial statement reporting, budgeting, forecasting and analysis and month-end close activities.
• Directs preparation of program budgets in accordance with program guidelines including assisting with budget development, reviewing budget proposals, monitoring and reviewing program expenditures, assisting with the submission of budget amendments and meeting monthly with Program Directors to discuss budgets.
• Reviews, investigates and corrects inconsistencies and errors in financial entries, documents and reports.
• Communicates with Executive Director and Program Directors concerning receipt and reimbursement of program funds and other relevant financial matters.
• Conducts analysis of past and present financial operations, trends, and costs and forecasts future revenues and expenditures for the preparation of budgets.
• Reviews the general ledger to ensure all expenses and revenues have been coded in accordance with the cost allocation plan and/or funding sources.
• Implements cost control or cost reduction initiatives.
• Tracks and monitors agency and individual program financials, such as program expenditures, in accordance with agency fiscal policies, OMB circulars and funding source requirements.
• Assists in the preparation of documents for internal utilization, in accordance with programs’ fiscal periods to include cash flow sheets, monthly programs cost summary reports, etc.
• Oversees maintenance of accurate recordkeeping as required by program funding sources.
• Advises the Executive Director and Central Board members or committees on the financial status of the agency and potential liabilities; reports financial results to the Board of Directors and prepares necessary supporting documentation and justification.
• Develops and submits financial reports in accordance with funding source schedules.​
• Ensures financial documents, including reports, are completed accurately and timely.
• Compiles financial reports which summarize the agency’s (and individual programs’) financial position in areas of income and expenses based on past, present and future operations.
• Establishes and manages relationships with banks and other financial institutions and ensures deposits, loan payments and other bank tasks are processed in a timely manner.
• Oversees monthly and year-end closeouts, ensures procedures are followed as established, reviews financial data for accuracy, and immediately addresses any issues or errors.
• Assesses, designs and sets up accounting and finance systems to ensure effective and efficient recording of accounting transactions.

Legal and Regulatory Compliance

• Ensures legal compliance with federal and state laws and regulatory requirements including Sarbanes-Oxley, IRS regulations, OMB Circulars changes, GAAP and fiscal reporting procedures.
• Compiles information requested or required for compliance reporting purposes and adheres to appropriate deadlines for submission.
• Coordinates all audit activities and ensures compliance with local, state and federal financial reporting requirements; assists with preparation of documentation requested for audits and monitoring visits; develops method and strategies for dealing with audit and monitor findings.
• Complies with local, state, and federal government tax filings (990s).​
• Oversees timely and accurate processing of bi-weekly payroll; manages payroll tax operations including balancing of wage and tax liabilities, quarterly/year-end reconciliation and inquiries.

Policies and Procedures

• Plans, develops, reviews, updates and implements finance and accounting best practices, policies and procedures; communicates changes to Board for approval and distributes amendments to employees.
• Assists in the interpretation and application of fiscal policies and procedures and responds to employee inquiries regarding policies and procedures.
• Evaluates the effectiveness of fiscal policies, procedures and processes and recommends and implements improvements.​
• Oversees the procurement of lease space, equipment, and additional equipment and services.
• Prepares funding and grant applications for submission to funding sources and assists in the preparation and submission of request for proposals (RFPs) for additional funding to potential funding sources.
• Monitors the purchase of all program related supplies and equipment and maintains a current inventory on agency fixed assets.
• Adheres to fiscal procedures and assists in strengthening controls by analyzing current procedures and recommending changes.
• Follows CCSCT Policies and Procedures and maintains confidentiality in all phases of agency operations.
• Demonstrates an understanding of the agency mission and takes pride in achieving that mission.
• Familiarizes self with the agency’s Strategic Plan, including its goals and strategies and works collaboratively with other agency staff to achieve identified outcomes.
• Attends and participates in staff meetings and related activities; attends conferences, workshops, and trainings to increase professional knowledge; serves on committees as assigned.
• Performs other related duties as assigned or required.