The Executive Assistant – Board Liaison & Governance Specialist role provides vital back-office governance and administrative support, and front-facing relationship support, to the Office of the President and the Association Board of Directors. This role serves as a liaison to the Board of Directors and staff, supporting the most senior executives and board members.
The ideal candidate has a combination of skills and attributes including database management, comfort using online tools, creating and managing spreadsheets, effective oral and written communication, strong work ethic, bias for action, responsiveness, meeting deadlines, prioritizing, being a team player, being mission-focused and cause-driven, working autonomously, and the maturity to manage multiple priorities and highly sensitive information. In this fast-paced environment, having the ability to balance and manage workload is a critical success factor.
Prior Board level or Association support experience where there are multiple stakeholders is highly regarded.
- Administer and maintain the board portal (using the software tool BoardEffect) to produce and maintain database of Board and committee materials, including meeting packets and supporting materials (e.g. meeting agendas, reports, surveys, minutes, etc.) as well as library of information necessary for the Board to fulfill its fiduciary duty (e.g. bylaws, policies, information about relevant state laws, staff organizational chart, board and committee rosters, committee charters, contact information, etc.).
- Support the onboarding of new Board members by providing relevant information via access to the board software tool (BoardEffect), and coordinating Board member orientation sessions.
- Prepare and attend Board Meetings and Board Committee meetings, create meeting agendas and pre-read materials, capture notes/To-Dos, and create meeting minutes.
- Gather Board feedback on meetings and other topics, using an online survey tool (within BoardEffect or other tools such as SurveyMonkey).
- Serve as the official record keeper for the Board by creating, collecting, and managing Board records.
- Ensure the Board/all board members are in compliance with their fiduciary role and meeting their commitments to the organization.
- Working with the Association President and the Board Chair, support relationship-building opportunities for the Association President with the Board, as well as relationship building between board members.
- Provide high-level administrative assistance to the Office of the President.
- 5+ years of administrative experience working with Board of Directors
- Proven skills taking and transcribing meeting minutes
- Strong oral and written communication skills (including spelling, grammar, and use of business English)
- Strong interpersonal skills
- High attention to details, organization skills, and ability to handle multiple projects at one time
- High level of computer and internet literacy, including Microsoft Office Suite and Adobe Acrobat Pro (experience with a board portal tool is a plus)
- Aptitude for mastering new and monitoring current computer applications (experience with BoardEffect is a plus)
- Ability to work in a fast-paced environment with integrity and a professional approach