The Seattle Y's Youth and Government has an opportunity for the critical position of Business Administrator. Apply Today!
What you’ll be doing…
The Seattle Y's Youth and Government Business Administrator will manage and oversee business and financial functions/systems and provide oversight of all business operations. You will work closely with the Branch Executive Director regarding all business and financial operations and assist with budget development/oversight and administrative support. You will be a key player in the coordination of communications with participants, and volunteers to assist in the programs acquisition and retention efforts. This role includes support at major statewide events which could include weekend, none traditional hours and travel.
Who are you?
If you're the right candidate for the job you thrive on challenging assignments and pride yourself on efficiently managing a high volume of work without quality suffering. You are mission driven and are enthusiastic about and impact the YMCA Youth and Government has for our state and nationally. You consider yourself a life long learner and pride yourself in keeping yourself up to speed on the needs of the organization your work for. You can strike a balance between completing administrative tasks and helping others to learn and succeed. You have the ability to oversee day-to-day operations of a dynamic work environment with the ultimate focus of providing a positive experience for all who are involved.
- Develop and ensure branch administrative processes, practices, guidelines and workflows for administrative, program and department staff are implemented.
- Manage accounts payable systems and purchase orders, monitoring deposits and weekly cash reports, assisting auditors as needed, and ensuring adherence to all financial guidelines. Prepare appropriate related reports.
- Manage the purchase, maintenance, programming and upkeep of office equipment including telephone system, fax machines, copy machine and printers, as well as all other office machines.
- Orders office supplies and maintains branch program statistics.
- Provide leadership and administrative support to the branch and Association annual fundraising, including event coordination, record-keeping, materials production, monthly billing to donors, and thank your communication. May also provide similar leadership and support to other major branch events.
- Assist Branch Executive in reviewing financial statements and in preparing variance reports. Distribute monthly financial statements. Develop, implement and manage budgets for assigned departments.
- Hire, train, and supervise assigned staff and volunteers to ensure proper business functions are completed in accordance with all guidelines.
- Provides information and administrative support to programs. Assures good communication between program sites and office.
- Provide general administrative support to Branch Executive for board/committees; attends as needed.
- Maintain calendar of all branch deadlines.
- May process branch Human Resources related paper work.
- Other related duties as needed.
You should have:
- Two years or more of college in a related field (accounting, finance, business management.) or equivalent education/experience. Four years of education/experience preferred.
- Three or more years of related experience including financial procedures, customer service, office management, and/or accounting/bookkeeping.
- One years or more experience in supervising staff preferred.
- Advanced knowledge of/experience with Microsoft Office Suite
You'll be a great fit for the Seattle Y Team if you:
- Thrive on working in a collaborative environment
- Are very adaptable
- Have high ownership and strong work ethic
- Are a great problem solver who can think on your feet
- Truly enjoy being of service to people
- Like being part of a team that cares about one another as people and enjoy working together
- Want to know that the work you do contributes to building a better, stronger community for all