Under the direct supervision of the Chief Financial Officer, the Human Resources Administrator will work directly with the President/Chief Executive Officer and the members of the Senior Management team, to implement, manage and execute all aspects of the Association’s personnel management operations. This position will have significant influence in the growth and development of a new, vibrant and efficient Human Resources department that will position the YMCA to thrive in the communities of Coastal Georgia.
Established in 1858, the YMCA of Coastal Georgia is one of our nation’s oldest charitable civic organizations. Our mission to put Christian principals into practice through programs that build healthy spirit, mind and body for all has remained constant for over 160 years. Healthy living, youth development and social responsibility are the three areas of focus the YMCA targets to build and maintain strong communities.
As the lone, full time, dedicated human resource staff member for the Association, the Human Resources Administrator is responsible for all aspects of the employment life cycle. From processing day to day paperwork to participating in Association strategy meetings, this position requires someone willing to roll up their sleeves every day and complete a full spectrum of responsibilities. The position demands an exceptional level of dedication and focus to achieve success. Strong attention to detail, an uncompromising work ethic and the ability to multitask are essential characteristics of a successful candidate. Additionally, the candidate must be able to maintain the highest levels of confidentiality and professionalism.
- Staff Administration and Onboarding
- Review and approve all new hire paperwork
- Conduct multiple employee orientations monthly
- Participate in screening, interviewing and vetting of potential career employees
- Manage the YMCA’s staff vacancies and advertise openings on multiple platforms
- Salary and Benefit Administration
- Conduct annual open enrollment for YMCA benefits and input selections into Association software
- Maintain the Associations Salary Administration Plan
- Insure benefit invoicing matches general ledger expensing and staff collections
- Coordinate staff bi-annual health assessments
- Manage and approve benefit invoices insuring accuracy and timely payments
- Track eligibility for all YMCA benefits including Retirement and Affordable Care Act eligibility
- Administer Association’s benefited time off policy by recording vacation, sick and holiday paid time off
- Coordinate annual staff evaluations with management team
- Prepare annual staff compensation comparisons
- Participate in the Associations volunteer led Compensation and Personnel committees
- Compliance
- Manage the Workers Compensation Insurance policy, file claims, coordinate provider care and lead the annual audit
- Dispute all unemployment claims against the YMCA and represent the YMCA at all unemployment hearings
- File all Department of Labor and IRS required reports accurately and on time
- Maintain and update the full time and part time personnel policies as needed
- Insure all hiring procedures, detailed in the personnel policy, are adhered to and followed
- Coordinate and approve all background checks and E-Verify submissions
- Insure compliance with all laws governing employment, including but not limited to:
- Family and Medical Leave Act
- Fair Labor and Standards Act
- Civil Rights Act
- Americans with Disabilities Act
- Age in Employment Discrimination Act
- Occupational Safety and Health Administration
- Development
- Select and train branch HR representatives
- Track licenses and required trainings for YMCA staff
- Participate in and coordinate the YMCA’s Learning and Career Development Center for career staff members
- Promote diversity and inclusion for all staff
- Minimum of three (3) years of human resources experience to include employee relations, legal compliance, hiring, diversity and inclusion, recruitment, performance management, policies and procedures, salary and benefit administration, and
- The ability to work independently and manage multiple projects while meeting deadlines in a high-volume environment
- Proven reasoning, analytical, problem solving, conflict resolution and consultative skills, inclusive of ability to analyze diverse facts and develop clear and concise reports and recommendations
- Ability to lead an organization through change initiatives
- Ability to perform work with the highest degree of accuracy and organization
- Strong computer skills including Microsoft Office suite with excellent Excel skills, experience with comparable HRIS system preference for Great Plains and Kronos
- Expert knowledge of state, local, and federal regulations associated with employment
- Have excellent written and oral communication skills and strong interpersonal skills to be able to interact with all levels of organization, including professionals, senior management, part-time employees and volunteers.
- Strong presentation and facilitation skills with the ability to deliver successful presentations to individuals and/or large groups at all levels of the organization
Salary: $42,000.00 - $50,000.00