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Events Associate

This job is no longer available

San Francisco, CA, USA

The events associate supports the public events outreach program for the Public Policy Institute of California (PPIC). The associate assists in the formation, planning, and execution of more than 30 public convenings annually to support PPIC’s vision of informing civic life in our state through an evolving events portfolio. The associate plays a key administrative and operational role in event planning and logistics, maintains effective organizational systems, and continually uses evaluation tools to improve event offerings.

Areas of Responsibility: 
  • Provide support for a diverse range of public events—in-person and virtual—including research presentations, panel discussions, sponsored series, and conferences. Help ensure a steady flow of activity, on average three public events each month.
  • Maintain events calendars and document progress towards completion of major milestones, often navigating activities for multiple events that overlap.
  • Maintain event details and related tasks in project management system.
  • Assist in managing the day-to-day operations of event planning, keeping the events team on track and up-to-date on responsibilities and deadlines. Activities include:
    • Creating and sharing checklists and other organizational tools
    • Drafting event materials and event documentation
    • Supporting participant outreach and preparation
    • Facilitating internal and external information-sharing with events team and other stakeholders, event participants, and vendors
    • Coordinating day-of logistics for in-person and virtual events
    • Understanding, expertly using, and troubleshooting webinar platforms
    • Generating detailed reports and providing event statistics as needed
    • Handling invoices and other financial reporting
  • Act as lead on specific events, overseeing all aspects of planning and execution 
  • Analyze and provide input on areas for process improvement to ensure event planning is efficient and cost-effective. Attend community events and conduct outreach and research on current event trends; share findings with colleagues.
  • Assist with other institutional events and activities as needed.
  • Bachelor’s degree or equivalent, plus a minimum two years of experience with project management/event planning.
  • Ability to manage multiple tasks under strict deadlines. A problem solver, with keen attention to detail. Superior organizational skills.
  • Strong interpersonal skills and proven ability to work collaboratively.
  • Excellent written and verbal communication skills.
  • Solid project management software skills – MS Project, Wrike, WorkFront, or similar program.
  • Strong computer skills in Word, Excel, PowerPoint, Access, Adobe Acrobat, EventBrite, CMS (Wordpress), and CRM (Salesforce).

Annual salary range: $65,000 - $75,000. In determining an offer level for a candidate, PPIC considers a variety of factors including but not limited to the specific role and associated responsibilities; internal equity; and a candidate’s work experience, education, training, skills and other expertise. 

This position is overtime eligible. In addition to the salary, the role offers a generous benefit package, excellent work environment, and an exciting mission that will inspire you daily! The comprehensive benefits package includes medical, dental, and vision insurance for employee and dependents. PPIC contributes the equivalent of 9% of the salary towards the retirement plan. The organization provides 12 paid holidays and 28 days of PTO annually (PTO balance increases with tenure), and more! 

How to Apply: 

Please visit and follow the application instructions. In addition to your resume, upload a cover letter that outlines your events experience and interest in the position. 

Additional Information: 

PPIC celebrates diversity and is an Equal Opportunity Employer. We are committed to building a team that represents the backgrounds, perspectives, identities, and skills of California. No matter who you are, we invite you to apply for this role.

Job Function: 

Organization Info

Public Policy Institute of California

San Francisco, CA, USA
Annual Budget : 
51-200 employees
About Us

The Public Policy Institute of California (PPIC) is a nonprofit, nonpartisan think tank. Our mission is to inform and improve public policy in California through independent, objective, nonpartisan research.


We believe in the power of good information to build a brighter future. We pride ourselves on the independence and rigor of our peer-reviewed work. And even when our findings are unexpected or controversial, we believe in letting the facts speak for themselves.

We encourage civil, productive dialogue that inspires sustainable policy solutions in Sacramento and around the state. Our events feature viewpoints across the political spectrum, promoting constructive, thoughtful, and respectful discussions about the issues that matter most to California.

PPIC’s work is guided by our conceptual model and strategic plan. The PPIC conceptual model lays out our core activities, essential outcomes, and anticipated impact. It also outlines how we engage our key audiences—decision makers at all levels of government and the individuals and organizations that influence them.

Our multidisciplinary research staff includes experts in economics, education, criminal justice, demography, political science, sociology, and environmental resources. The institute expands its research capacity with adjunct fellows and a summer intern program. Talented professionals in communications, development, finance and administration, government affairs, and information technology help us reach our audiences and keep our facilities and operations running smoothly.

Why Work For Us?: 

Our talented, mission-driven staff cares deeply about improving policymaking in California. We foster a dynamic and inclusive environment for rigorous research combined with frequent interactions with policymakers and other leaders across the state. We take a highly collaborative approach to putting research into action, encouraging interdisciplinary work and hosting public events on key issues of the day.

To ensure that PPIC’s work is timely and relevant to California policy decisions, we rely on a strong cross-departmental process. Research project teams work closely with colleagues in communications, government affairs, and operational support. Staff members also have full access to external support and resources, including advisory councils, academic networks and libraries, and technical training.

Listing Stats

Post Date: 
May 12 2023
Active Until: 
Jun 12 2023
Hiring Organization: 
Public Policy Institute of California