The Executive Assistant supports the work of the YMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. This position is primarily responsible for executive support to the CEO and office management. He/she will proactively provide high-level administrative support, internal IT support and project management under the direction of the CEO. This position is eligible for full benefits package including health, dental, 403(b) and generous PTO.
Areas of Responsibility:
Executive Support
- Manage calendar scheduling and correspondence; Coordinate committees and task forces.
- Project management and strategic planning; facilitate special projects including expansion opportunities
- Serve as Board Liaison; Communicate with board and committee members as requested.
- Prepare documents as requested. Letters, agendas, reports and other documents as assigned.
- Meeting support & coordination: Prepare agendas, organize and compile packets, manage technology, take minutes as needed; Develop annual calendar for meetings.
Office Management
- Primary internal IT support; run updates, escalate major issues to contractor.
- Manage front desk, greet visitors, receive incoming calls and direct to appropriate location.
- Maintain and order office supplies on a regular basis.
- Research and support the purchase/implementation of special projects.
Educational Background:
High School Degree (or equivalent) required. Associate or Bachelor degree preferred.
Skills/Experience:
- Minimum of 3+ years related work experience supporting senior level staff. Experience with non-profit and/or youth program organizations preferred.
- Computer proficiency in word processing, Google suite, Microsoft Office and various databases. Ability to learn and adapt quickly to computer based communications and tools. Familiarity with Qualtrics, Volunteer Matters and Customer Relationship Management (CRM) systems is a bonus.
- Attention to detail with demonstrated skills in planning and time management. Must work autonomously and display independent work proficiency, flexibility and dependability.
- Ability to manage multiple tasks and effectively prioritize to meet deadlines.
- Must have strong written and verbal interpersonal communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
- Sound judgment with the ability to make timely decisions under the direction of the CEO.
- Versatility, flexibility and a willingness to work enthusiastically under fluctuating priorities.
- Ability to focus and return to tasks and projects with frequent interruptions.
- A high level of emotional maturity, tact, professionalism and discretion is required. Must maintain confidentiality as this position reports to senior level staff and has access to confidential records.
Compensation/Benefits:
Salary: $33,000.00 - $40,000.00
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 6 2019
Active Until:
May 7 2019
Hiring Organization:
YMCA of the USA
industry:
Nonprofit