The Finance Manager will be responsible for accounting and contracts management for Audubon California, providing support and additional capacity to the Associate Director, Finance and Analysis and the Grants Specialist.
The Finance Manager will work collaboratively with program managers and state leadership to ensure compliance with Audubon finance policies and practices. Reporting to the Associate Director, Finance and Analysis, this person plays a key role in the overall success of the state office and its centers and other business units.
Organization and time management will be essential for the successful candidate. Experienced candidates with a commitment to excellence, possessing financial acumen, good communication skills, and a demonstrated ability to thrive in a fast-paced environment are encouraged to apply.
Accounting (40%)
- Organize, analyze, and prepare financial information for entry into Audubon accounting system
- Input invoices to OIS and submit for approval
- Perform a variety of accounts payable and fiscal recordkeeping assignments
- Manage monthly revenue and expense report requirements for California programs
- Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers.
- Create and upload journal entries as needed
- Utilize a set of Audubon systems such as Financial Edge (general ledger), Prophix (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to ACA staff on a timely basis
- Provide support to administrative staff operating in the Audubon California cost centers in aspects of their financial responsibilities, ensuring compliance with NAS policies and procedures.
- Complete activities as needed for budgeting, monthly close, and year-end close
Contracts (40%)
- Perform initial review of drafts and help draft Audubon standard contracts to insure essential terms are included and described clearly and completely. Determine if complexity of agreement requires further legal or financial involvement/review.
- Ensure all internal due diligence completed & contracts conform to Audubon policies.
- Review final documents for completeness. Make sure all salient terms are included, proper forms are used, boilerplate terms and conditions are included and that all attachments and referenced exhibits are in place.
- Track contracts using Audubon systems
- Partner with SF office Operations Manager to ensure timely completion of contracts
Grants (20%)
- Maintain grant financial files/records and provide guidance to staff in the preparation of financial components of grant reports ensuring compliance with terms of the grant.
- Coordinate all audit activities in regards to government grants, in partnership with the flyway Grants Manager and program staff in California
- Review invoices and financial reports for foundation and government grants, with special focus on Working Lands program grants
- At least 5 years of experience in relevant accounting and administrative position dealing with grants and contracts, including relevant experience at a nonprofit organization.
- Proven record in project financial management, including managing budgets, financial aspects of government and foundation grants, review of General Ledger and submission of Journal Entries, completing reports, contracts, and other projects.
- Demonstrated work experience in an administrative position showing high level of organizational skills, a respect for details, and a meticulous attention to accuracy.
- Familiarity with contracts preferred
- Excellent writing and oral communication skills, as well as good analytical, editing, proofreading, and math skills.
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
- Professional and courteous e-mail and telephone manner.
- Ability to engage professionally with employees at all levels and in all areas of the organization.