Sports & Camping Director

• Manages and directs all staff for Basketball, Karate, Climbing Wall, Humanities, Afterschool and Summer Camp staff and volunteers.
• Interviews all new staff and performs new hire reference checks.
• Ensures volunteers complete volunteer form and sign background-check form and that both are submitted to HR for processing prior to participation in youth activities.
• Approves and submits payroll for all staff. Reviews and evaluates staff performance.
• Trains, schedules and directs staff and volunteers as needed.
• Ensures all programming is marketed in a timely fashion and entered into Daxko accurately by appropriate deadlines set by Membership Director.
• Assists in YMCA fundraising activities and special events including annual Project Graduations.
• Responds to all member and community inquiries and complaints in timely manner.
• May assist with Penobscot Bay YMCA Program Committee meetings.
• Creates annual program budgets. Compiles program statistics. Monitors and evaluates the effectiveness of and participation versus the budget.
• Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies.
• Ensures that YMCA program standards are met.
• Cultivates positive relationships and maintains effective communication with parents, children and other staff. Models relationship-building skills in all interactions.
• Performs other duties as assigned.

YOUTH SPORTS:

• Directs and supervises program activities to meet YMCA objectives. Expands youth sports programs within the community in accordance with strategic and operating plans.
• Ensures the continued growth and success of the Pen Bay YMCA youth basketball program.
• Secures and schedules athletic fields and facilities. Transports and sets up equipment for games and practices; monitors and purchases necessary sporting equipment as budget permits.
• Creates teams from paid and financially assisted registrations. Organizes and conducts parent orientation meetings, and training and meetings for coaches. Referees games on Saturdays as required. Opening remote sites on Saturday mornings and ensuring sites are cleaned and locked at the end of each day.
• Develops and distributes team practice and game schedules; trains and schedules sports officials; develops and distributes sports rules, guidelines and handbooks.
• Purchases and distributes team uniforms and awards; coordinates and distributes team photographs.
• Organizes and hosts season parties and events, promoting healthy eating and good nutrition.
• Organizes and conducts sports clinics.
• Ensures Pee Wee Sports and Afterschool Sports offerings during each YMCA Fall, Spring and Winter sessions.
• Manage Climbing wall and climbing staff. Staff wall to fill in gaps and to assist with group rentals. Ensure all safety standards are met. Ensure waivers are signed and kept on file in accordance with current rules and regulations as established by the YMCA’s insurance company recommendations. Ensure all equipment is maintained according to manufacturer and insurance recommendations.
• Ensure all Climbing Wall Staff are trained on proper techniques and safety protocols.
• Manage Karate program and part-time karate staff.
• Be point person to coordinate with North Atlantic Gymnastics Academy and ensure support for NAGA programming and smooth communication between NAGA and YMCA to include YMCA closures.
• Helps maintain gymnasium equipment and facilities. Manages gym schedule and keeps accurate schedule posted at Welcome Center Desk and on Pen Bay YMCA website and on schedule module for members and participants. Reports equipment problems to Facilities Director.
• Review and process program scholarship applications as requested by scholarship coordinator.
• Develops and maintains collaborative relationships with community organizations. (Home School Groups, Public & Private Schools, etc.)

ADULT SPORTS:

• Directs adult sports activities to include Adult Volleyball, Basketball, Pickleball, and other seasonal offerings.

SUMMER CAMP:

• Under the direction of the COO, the Camp Director oversees the management, all planning, direction and coordination of all summer camp activities at the Pen Bay Y: Adventure Camp, Snow Bowl Camp, Discovery Camp, Leaders in Training, Karate Camp and any other summer Sports Camps.
• Coordinates annual education for all camp counselors and directors.
• Provide an emotionally and physically safe environment for campers.
• Ensure camp license is kept current and the YMCA is prepared for surprise inspections to include updated binder of all pertinent information including details on staff training and certifications.
• Ensures camp operations adheres to all state, local and YMCA health and safety regulations. Adheres to program standards including safety and cleanliness standards.
• Updates Camp Handbook annually and distributes to all camp parents and camp staff.
• Plans and implements program activities that are culturally relevant, developmentally appropriate and consistent with YMCA values. Ensure that STEM activities are integrated in each week of camp.
• Interviews and hires all camp staff including Camp Directors.
• Adheres to program standards including safety and cleanliness standards.
• Attends staff meetings and trainings.

AFTERSCHOOL PROGRAMMING:

• With guidance from the COO, organize and implement high-quality YMCA afterschool programming that focuses on the YMCA core values: honesty, respect, responsibility and caring.
• Works a minimum of 3 hours a week with a presence after 3:30 p.m. at the after school program sites. Visits each afterschool program once per week.
• Coordinate the work of Penobscot Bay YMCA Afterschool programs and YMCA bus, organize staff schedules, oversee monthly curriculum to ensure high-quality programming, to include daily physical activity, daily STEM or Art Enrichment and a healthy snack each day. A STEM activity should be planned at least once per week in each program. Programming should be consistent between sites.
• Ensure Afterschool Coordinator at each location is sending a weekly parent email or newsletter.
• Ensure rosters for programs are up to date and accurate daily attendance sign-in/out sheets are kept per DHHS requirements.
• Ensure incident and occurrence forms are being filled out and consistently signed by parents.
• Coordinate afterschool staff schedules for each site and for vacation and snow camps.
• Manage and coordinate all vacation and snow camps. Create and distribute list of offerings annually. (August)
• Ensure Afterschool sites consistently meet all necessary state licensing requirements.
• Assures compliance with YMCA, and DHHS regulations as they relate to childcare.
• Provides for upkeep of assigned program facilities and equipment. Maintains responsibility for Lily Pond House childcare space and quarterly cleaning of rugs and ensure facility meets licensing requirements.
• Monitors and evaluates the effectiveness of and participation in the Afterschool program.
• Maintain accurate records for afterschool programs to include state license for each program.
• Ensure every Afterschool program has a phone, first aid kit and appropriate safety procedures.
• Assists in the marketing and distribution of Afterschool, Vacation Camp and Snow Camp program information.
• Manage all enrollment and billing for Rockport Afterschool Program, LCS Afterschool Program and Afterschool Y bus.
• Lead monthly mandatory department staff meetings and relevant training as required by the YMCA, DHHS.
• Ensure staff completes required annual training by the deadline.
• Provide classroom coverage/support when necessary.