THE ROLE OF THE BUSINESS & FINANCE DIRECTOR
The Business & Finance Director (BFD) provides leadership and direction for business, financial, and administrative systems including:
● Playing a key leadership role in the expansion of the organization. The BFD will be a strategic thought partner and member of the senior leadership team.
● Overseeing financial activities, procedures, and policies. The BFD will oversee all finance and accounting functions, manage bookkeeping staff/contractors, monitor organizational finances and performance, and advise the senior leadership team.
● Monitoring risk management and compliance such as reviewing contracts, handling insurance, and managing fiscal sponsorship programs.
● Managing human resources functions, from performance improvement practices to ensuring compliance to supporting supervisors and staff members.
● Designing, implementing, and managing benefits packages for employees that align with ARC’s values, comply with legal requirements and nonprofit best practices, and support organizational sustainability.
General Administration (15%)
- Develop general business processes, including implementation of operational policies and procedures in accordance with nonprofit best practices.
- Manage administrative systems and tools, including Google Workspace, Dropbox, LastPass, and other business services.
Financial Management (40%)
- Directly supervise bookkeeping staff and payroll services. Manage the relationships and work of the independent CPA and auditor.
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program, and grants accounting.
- Coordinate and lead the annual audit process and tax reporting; liaise with external auditors, accountants, and the Finance Committee; and assess and implement changes as needed.
- Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Implement and manage a robust contracts management and financial management/ reporting system; ensure adherence to the contract billing and collection schedule; and ensure financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies, accounting practices, and financial policies and procedures according to audit standards and IRS rules.
- Ensure that expenditures subject to restrictions comply with grant agreements, donor intent, and internal policies, and that bookkeeping records support and meet related requirements.
- Ensure the accurate and timely completion of monthly closings, monitor and enforce compliance with tax and financial reporting standards, and assist with cash flow forecasting.
- Effectively communicate and present the critical financial matters to the board of directors and support the efforts of the Finance Committee.
Human Resources (25%)
- Support the hiring, training, and ongoing supervision of staff to ensure best employment practices and legal compliance.
- Act as an HR resource and mentor to leadership and team members. Partner with managers in all employee relation activities including Performance Improvement Plans, coaching, steps of discipline, and termination.
- On- and off-board all employees, including background checks and managing benefits.
- Manage and ensure compliance of employee recordkeeping related to recruitment, hiring, performance, timesheets, leave records, benefits, and termination.
- Assess, implement, and manage employee benefits.
Risk Management & Compliance (20%)
- Monitor the organization’s overall policies, practices, and actions for risk and compliance issues, and provide input and leadership to address any concerns.
- Review all contracts and liaise with attorney(s) as needed.
- Manage the organization’s insurance, including maintaining policies and complying with their provisions, handling claims, and dealing with insurance agencies.
- Manage state business and charity registrations, including handling related services.
- Monitor inventory and manage purchasing processes of supplies and equipment.
- Maintain ARC’s electronic file system in compliance with the Document Retention Policy.
- Maintain copyrights and trademarks and ensure proper licensing releases and intellectual property agreements.
- Assess, implement, and manage policies and procedures for the Fiscal Sponsorship Programs with an eye toward legal and risk management issues. Monitor legal and compliance issues related to fiscal sponsorship agreements.
Ideal Candidate Qualifications & Competencies
• 7+ years of experience in administration, finance, and human resources, including supervisory responsibilities, with at least 5 years in nonprofit settings.
• Minimum of a bachelor’s degree, ideally with coursework or training related to business administration, financial management, and human resources.
Able to assess the constantly shifting landscape and recommend a path for ARC to successfully pursue its mission with passion and excellence. Dependable, efficient, organized, and nimble leader.
Possesses keen analytic and problem-solving skills. Detail-oriented with a commitment to the mission, legal and regulatory compliance, and risk mitigation. Able to set priorities and keep multiple plates spinning.
Skilled in 360 leadership. Values collaboration and transparency. Growth oriented. An attentive listener, strong communicator, and team player. Eager to share with and learn from others.
Takes the initiative and does what needs to get done. Able to assess the situation, determine a strategy, and implement a plan. Confident with solid judgment and a positive, can-do attitude.
Understands nonprofit financial management through a wealth of experience. Able to translate concepts and statements to colleagues with varying levels of financial knowledge.
Has a passion for conservation and a love of nature. Has at least a bachelor’s degree and 5-7 years of relevant experience. Understands the ins and outs of the nonprofit sector.
The salary range for the Business & Finance Director is $75,000-$85,000. ARC offers paid leave and holidays, flexible work hours, remote workspace setup, and a remote office stipend.
To express your interest or nominate a candidate for this position, please send a cover letter clearly addressing how you meet the ideal candidate qualifications and competencies along with a resume to Waller Consulting at [email protected].
ARC is an equal-opportunity employer. Our core values include integrity, diversity, equity, inclusion, creativity, and innovation. We value diverse experiences and perspectives as critical to informing and supporting our core values, and we welcome applications from members of historically under-represented or marginalized groups. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, religion, national origin, sex, age, disability, marital or pregnancy status, sexual orientation, gender identity, age, or genetic information, including medical history.