The successful candidate is a natural leader and go-getter with experience in change management, someone with an ability to bring people together to implement change. This person will have the opportunity to define, build and implement best practices for purchasing and procurement for the Association. Driven, hands-on and dependable, this person is a big picture thinker who knows that success is in details and relationships.
Areas of Responsibility:
- Develop and implement a centralized purchasing function achieving expense management initiatives and targets for all corporate departments as well as for all branches, camps and programs. Direct the process to provide high quality, efficient, and cost-effective products and services. Establishment and adherence to a streamlined method for standardizing and monitoring product/service selection, utilization, and costs.
- Responsible for strategic sourcing, contract management, and value analysis of all procurement contracts. Directs the identification of process improvement and cost savings opportunities related to contract management, product selection, services, and process standardization and utilization. Reviews and assesses applicable analytics, contractual arrangements, financial, operational, and evidence based literature and appropriately consults in the selection, evaluation, monitoring, analysis and implementation of cost-effective products, services and processes.
- Create and lead buying groups of cross-branch, cross-departmental staff to ensure all goods and services purchased by the Y are being evaluated to meet or exceed our program standards, add value to Y, reduce the number of suppliers by standardization, streamline the efficiency of the operational staff and provide overall cost savings while introducing new and innovative products.
- Actively interacts with branch and camp staff on the front line to identify improvement opportunities and develop/implement continuous quality improvement process regarding supply/labor practices and recommends cost reductions.
- Lead, supervise and train the Accounts Payable/e-procurement team to maximize the performance of the eProcurement software, monitor employee compliance, communicate with suppliers and support employees in procurement activities.
- Work collaboratively with Finance Team to maintain/improve the organization’s financial viability, and help Financial Planning & Analysis Team create realistic, workable operations and capital budgets that meet corporate and strategic expectations. Contribute to the strategic and operational aspects of the Association purchasing card program.
- Identify opportunities to create business partnerships with minority-owned and women-owned companies, in order to generate savings, improve service, and strengthen relationships within the community.
- Work collaboratively with Finance and IT to maintain and maximize the functionality of eProcurement software. Serve as subject matter expert for eProcurement software, coordinating service ticket resolution with software provider.
- Provide strategic expertise that facilitates supply expense management while continuously improving all processes that support our members and participants.
- Maintain, establish and implement purchasing strategies, policies, and procedures.
- Negotiate pricing, contracts, and payment terms with suppliers. Establish, build, and maintain relationships with all key suppliers. Review and resolve any discrepancies with supplier invoices, grievances, claims, conflicts, product non-conformance or quality issues. Prepare and maintain supplier evaluation forms.
- Provide purchasing projections to key suppliers to ensure product availability on a timely basis. Using data analysis, ensure order quantities are the most cost effective possible for material and freight costs.
- Work closely with Property and Facility Team to ensure major capital assets are procured as efficiently as possible.
- Coordinate annual evaluation and design of seasonal clothing needs (both staff and program participants)
- Coordinate the annual procurement of wellness equipment for the Association, guiding the Wellness Equipment Project Team to select the best viable products to meet or exceed our program demands, budget, functionality, and long-term wellness plans.
- Other duties as assigned.
Educational Background:
Requires Bachelor’s degree in business, Supply Chain Management or related field
Skills/Experience:
- Minimum of 5 years of procurement experience
- Experience with eProcurement software, Excel, Word, PowerPoint, ERP systems
- Experience in change management and leading a team
- Excellent written and verbal communication skills
- Strong customer service orientation, creative problem solving, interpersonal and diplomacy skills, collaborative work style
- Ability to operate as a team player juggling multiple priorities
- Must have total commitment to the mission of the YMCA and uphold its values and ethics.
- Must already have a work authorization that would permit them to work for the YMCA of the Triangle Area in the United States.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 6 2018
Active Until:
Sep 6 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit