Under the direction of the CFO, posts, verifies, and reconciles accounts payable, payroll, fixed assets, and other general ledger accounts and bank statements. Performs additional projects requested by the Chief Executive Officer.
Areas of Responsibility:
- Responsible for timely and accurately performing the duties and responsibilities associated with the monthly financial statement closing process including standard journal entries, recodes, reconciliations and review draft financials.
- Review and analyze month-end data for accuracy.
- Run and compile month end reports.
- Improve and implement processes and procedures to increase accuracy and efficiency. Help drive association-wide change regarding these processes.
- Assists with the preparation of audit work papers for the annual audit as assigned by the CFO.
- Reconciles all YMCA of Southern Maine bank statements including Operating, Capital and Endowment accounts on a monthly basis, identifying outstanding checks, deposits in transit, fees, returns, interest, ACH and credit card activity to the general ledger balances. Reconciles the Operating account bank statement to the general ledger cash account and reconciles daily deposit activity for all branches to the Daxko Operations systems. All variances are explained and noted on the monthly reconciliations.
- Responsible for maintaining and recording all check payments in the bank’s positive pay system and timely responding to any discrepancies received from the bank.
- Follows established procedures for processing receipts, checks and cash including accounting documentation and distribution of information to appropriate team members.
- Responsible for the timely and accurate reconciliation of all Balance Sheet accounts with supporting documentation including but not limited to Prepaid accounts, Deferred Revenue, Benefit Liability accounts, Fixed Assets, Leases, Mortgages and Sales Tax Payable.
- Maintains a detailed record of Fixed Assets in Sage Software, prepares depreciation schedules and assists with the preparation of and updating the Asset Listing and Replacement Plan.
- Responsible for the accurate and timely producing and recording of the bi-weekly payroll general ledger entries, including Workers Comp and Unemployment expenses. Updates and maps payroll code changes in the General Ledger Interface software.
- Prepares, codes and records employee insurance benefits invoices. Reconciles the employee liability accounts with amounts withheld from their pay.
- Assists with reconciling, monitoring and accurately recording the Y’s Special Events revenue, online registrations and donations, invoices and fees activity in the Daxko Operations and Daxko Accounting systems.
- Processes and ships documents for storage at the offsite storage facility, maintaining an inventory file and retrieving records when needed.
- Responds in a timely manner to questions and inquiries from staff, members, program participants and vendors as appropriate exhibiting excellent customer services skills using both verbal and written communication that is both clear and concise.
- Ensures the confidentiality of the Finance Office documents, materials and information. Exercises excellent judgment around sensitive information and conversations in the Finance Office.
- Participates in Leadership trainings when appropriate.
- Actively participates as a Team Captain in the Annual Campaign.
- Adheres to all Y Brand guidelines and receives prior approval for use and creation of any Y related social media from the Advancement department.
- Is an advocate to the Y by promoting our cause. Assists with the annual campaign by increasing awareness about the campaign in and outside of the Y and identifying prospective donors and/or volunteers.
- Other duties as required.
Educational Background:
Associates degree or equivalent experience in related field required.
Skills/Experience:
- Minimum of 5 years of relevant experience.
- Accrual accounting and financial analysis skills required.
- Excellent computer skills including Microsoft Office Suite or Mac equivalent.
- Ability to keep confidences related to office or personnel matters.
- Effective interpersonal skills with a customer service focus.
- Detailed-oriented, with excellent communication skills and the ability to clearly express ideas both verbally and in writing.
- Excellent organizational and planning skills, ability to meet deadlines, work with frequent interruption and the ability to be flexible and prioritize tasks.
- Self-motivated and possess ability to work independently and in a team environment.
- Working knowledge of generally accepted accounting principles (GAAP), practices and reporting requirements.
- Ability to handle multiple, varying tasks in an organized manner on a daily basis.
- Exercises good judgment around areas of responsibility.
- Meets the association standard for attendance, punctuality and dependability.
- Wears neat and appropriate YMCA clothing for completion of work duties.
- Proven desire to “take charge” of areas of responsibilities.
- Valid driver’s license, reliable vehicle and ability to travel locally.
Compensation/Benefits:
Salary: $44,500.00 - $47,500.00
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 26 2018
Active Until:
Jul 26 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit