Reporting to the Event Manager, the Site/Events Assistant will be responsible preparing facilities prior to events, supervising the activities of rental parties and their vendors throughout the event, securing buildings, and providing other support event related support such as basic maintenance and groundskeeping on the property.
S/he will be scheduled on an as needed basis during the event season. Most events occur during the evenings and weekends and scheduled hours will vary depending on the candidate's availability and the type of events booked. Hours may range from 5 to 40 hours per week.
Areas of Responsibility:
- Act as Audubon's representative to address guest and vendor needs before, during and after weddings and special events.
- Clean restrooms, operate industrial floor cleaner, vacuum areas, and thoroughly clean facilities prior to and after events.
- Pick-up litter, broken glass, and other debris, such as apples and tree nuts, in event areas.
- Inventory, receive, and stock event supplies; report low stock items.
- Assist with and monitor pre-event set-up, including but not limited to setting up tables, chairs, and audio visual equipment.
- Assist with and monitor proper installation and removal of event decorations.
- Oversee day-of events coordination, to include: monitoring noise levels, identifying and minimizing safety hazards, ensuring event users adhere to all rules established by Audubon and Montgomery County.
- Direct on-site traffic to appropriate parking and delivery locations.
- Act as a key holder ensuring facilities are both opened and locked at appropriate times, ensure security protocol is strictly adhered to by all parties.
- Initiate and monitor propane fireplace and fire pit usage on site; communicating safety instructions to guests.
- Inspect restrooms during events; restock supplies, clean areas, and empty waste baskets as needed.
- Operate the site's golf cart to shuttle guests and equipment as needed.
- Notify the on-call manager of all major or unusual incidents; notify police, fire or other emergency services as needed.
- Complete nightly reports following events; document major incidents, including all injuries requiring medical attention and/or damage to property, on the Incident Report Form; provide additional information to the Facilities Manager, Director, Risk Manager or others as needed.
- Participate in schedule staff meetings and trainings.
- All other duties reasonably associated with on-site events.
Educational Background:
Minimum high school diploma or equivalent; additional professional training or degree preferred.
Skills/Experience:
- Experience interacting with the public in a fast-paced environment; ability to remain composed under pressure; experience working at a museum, historic site, or other sensitive properties highly desirable.
- Demonstrated ability to safely operate equipment commonly used for janitorial and maintenance tasks, such as ladders, vacuums, and floor cleaners.
- Demonstrated ability to safely and effectively use common cleaning solvents and supplies.
- Must be able to work weekends, evenings and holidays in summer weather conditions.
- Must have strong written and verbal language skills.
- Valid driver’s license; must also have safe driving record.
- Self-starter with the ability to organize/prioritize workload and complete assignments on time.
- Positive attitude and professional work ethic; prompt and dependable.
- Commitment to the Audubon mission.
- Must be able to engage in physical activity, such as lifting, bending, climbing stairs and ladders, and walking unpaved trails with steep hills, as well as have a willingness to work outdoors on a regular basis in all types of weather conditions. Ability to lift up to 50 lbs, including some moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc. also required.
Job Function:
Organization Info
Listing Stats
Post Date:
May 1 2018
Active Until:
Jun 1 2018
Hiring Organization:
National Audubon Society
industry:
Nonprofit