The Operations Coordinator is responsible for a variety of operational activities within the Nebraska Chapter and coordinates tasks related to one or more functional activities, such as human resources, finance, and operations support.
The Operations Program Coordinator will be responsible for performing multiple administrative functions related to the Nebraska Chapter. They may be responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, and/or telecommunications. They may assist with the recruitment and training of program volunteers, and may coordinate the activities of volunteers. In addition, the Coordinator may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program.
Finance:
- Process, manage and maintain Chapter vendor payments (Concur) within established guidelines.
- Create invoices and process Chapter accounts receivables.
- Assist with Chapter cash receipts within established guidelines.
- Keep contracts database up-to-date with current payment information.
- Act as a resource to Chapter Staff by providing guidance related to vendor payment/expense report system (Concur)
Human Resources
- Assist in posting open positions for recruitment.
- Facilitate interview setup and planning.
- Assist in onboarding process for new employees.
- Assist with employee orientation for new employees.
- Assist with Workman’s Comp reporting.
- Serve as primary time report coordinator (Deltek)
Operations
- Assist the Director of Finance and Operations with staff communications, staff meetings, and training preparation.
- Serve as Key User for Information Technology Systems.
- Serve as the telecommunications administrator for the Omaha Office.
- Act as main contact for building-related issues and serve as a contact for facility maintenance.
- Manage procurement of all office equipment and supplies and oversee office equipment maintenance.
- Maintain insurance files for the Chapter, including general liability and certifications of insurance.
- Maintain Chapter’s real estate valuations and taxes, as well as filing Chapter’s property tax schedules.
- Support filing and record retention as needed.
RESPONSIBILITIES AND SCOPE
- Perform duties under general supervision and established guidelines;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Coordinate projects with several variables, working within a defined timeline and budget;
- Perform non-routine analysis, research and follow-through;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Financial responsibility including purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
- Provide input through project teams for the improvement of existing programs;
- Serve as a team member for assigned projects;
- Be willing to travel, work overtime, and work evenings and weekends as needed; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to apply research skills;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including managing and tracking data, and producing reports;
- Excellent customer service skills and focus;
- Experience, coursework, or other training in relevant field; and/or
- Strong organizational skills and attention to detail
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.