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Grants Payment Assistant

New York, NY
Full-time
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How to Apply

REQUIRED APPLICATION MATERIALS

• Please submit a résumé and cover letter describing your interest in this position.

 

The Simons Foundation’s Diversity Commitment

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

 

To apply, visit: https://apptrkr.com/5273681

The Grants Payment Assistant, reporting to the Grants Payment Manager, is responsible for supporting various aspects of grant payment processes, including managing the electronic fund transfer payment information process, overseeing the carry-forward process, sending reminders and delinquent notices, as well as assisting in data cleanup efforts. They play a crucial role in ensuring accuracy and compliance in grant payments, responding to grantee inquiries and supporting special projects such as data migration. This position requires strong attention to detail, excellent communication skills, proficiency in grant management systems and the ability to handle sensitive information securely.

Areas of Responsibility: 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Provide the first-tier review of electronic fund transfer (EFT) payment information forms and requests and track revisions if necessary.

• Oversee the foundation’s carry forward process, including the review of relevant deliverables to ensure accuracy and compliance.

• Review and resolve payment holds related to EFTs and carry forward deliverables.

• Send external deliverable reminders and delinquent notices to ensure payments can be processed.

• Send internal reminders to ensure monthly reporting deadlines are met.

• Assist with managing shared email inboxes and responding to email inquiries.

• Prepare monthly payment schedule reports for manager’s approval.

• Assist in quarterly and year-end metrics reports and reconciliations.

• Maintain internal project tracking logs.

• Document standard operating procedures (SOP) for the grants payments team using ProcessStreet.

• Develop expert knowledge and skills in the foundation’s grants management systems (ProposalCentral and SmartSimple) and other applications.

• Manage project milestones related to the Grants Team and internal users.

• Update and maintain internal project tracking logs.

• Schedule meetings and prepare agendas as needed.

• Support data migration and cleanup.

• Prepare reports as needed.

• Assist with special projects as needed.

• Perform any other duties or tasks as assigned or required.

Skills/Experience: 

MINIMUM QUALIFICATIONS

Education

• Bachelor’s degree

 

Experience

• 1–2 years of full-time administrative experience

• Previous experience in grant management, accounts payable and/or financial administration is preferred.

 

Related Skills & Other Requirements:

• Candidate must be customer service oriented and a proactive team player.

• Familiarity with SOP development and adherence

• Ability to handle sensitive information with confidentiality and discretion

• Strong attention to detail and ability to maintain accuracy in data entry and record keeping

• Exceptional written and verbal communication skills are necessary.

• Demonstrates sound judgment and discretion with sensitive information

• Capable of completing a variety of tasks with competing deadlines

• Advanced computer skills with proficiency in Microsoft Office: Word, Excel (i.e., pivot tables and v-lookup functions) and PowerPoint

• Technical knowledge or familiarity of SmartSimple, proposalCENTRAL, G Suite and query-based reporting tools is a plus.

Compensation/Benefits: 

COMPENSATION AND BENEFITS

• The full-time annual compensation range for this position is $59,000 – $63,000, depending on experience.

• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

How to Apply: 

REQUIRED APPLICATION MATERIALS

• Please submit a résumé and cover letter describing your interest in this position.

 

The Simons Foundation’s Diversity Commitment

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

 

To apply, visit: https://apptrkr.com/5273681

Organization Info

Simons Foundation

Overview
Headquarters: 
New York, NY, USA
About Us
Areas of Focus: 
Mission: 

The Simons Foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

Since its founding in 1994 by Jim and Marilyn Simons, the foundation has been a champion of basic science through grant funding, support for research and public engagement. We believe in asking big questions and providing sustained support to researchers working to unravel the mysteries of the universe.

Through our work we make space for scientific discovery.

Programs: 

The Simons Foundation makes grants in four areas: Mathematics & Physical Sciences, Life Sciences, Autism & Neuroscience, and Science, Society & Culture.

Our Flatiron Institute was opened in 2016 and conducts scientific research in-house, supporting teams of top computational scientists.

Science requires a diversity of perspectives. We actively promote collaboration across physical and intellectual barriers through a pioneering grantmaking approach and are committed to the sharing of knowledge within the scientific community.

We understand science is part of society and culture, and we actively provide opportunities for people to engage with science in ways that are relevant and meaningful to them.

Connect With Us

Listing Stats

Post Date: 
May 22 2024
Active Until: 
Jun 22 2024
Hiring Organization: 
Simons Foundation
industry: 
Nonprofit