The Senior Associate, Finance and Grants, New York supports the New York Office team through financial management, grant reporting, and strategic analysis of projects and operations.
The Senior Associate works closely with the Senior Vice President, the Director, UN Relations and Special Assistant to the Senior Vice President, and the entire NY office team. The Senior Associate is part of the Finance team and reports directly to the Executive Director, Business Services, Budgets, and Reporting.
Areas of Responsibility:
Financial & Operational Management:
- Manage the New York Office budget including activity- and results-based budgeting, strategic reviews, quarterly and annual business planning; prepare updates and revisions for the Senior Vice President, United Nations Foundation, and the Director, UN Relations and Special Assistant to the Vice President, United Nations Foundation as needed.
- Manage donor proposal and reporting processes.
- Work with the New York Office team to research new funding opportunities and help develop proposals, including liaising with the UN Foundation's Finance, Business Services, and Strategic Planning & Implementation departments to provide appropriate programmatic and financial information for proposals.
- Develop and implement new strategies to increase work-flow and operationalize business services.
- Develop high-level funding briefs and other project briefing documents for senior leadership as needed.
- Ensure correct allocations of revenues and expenses across donor budgets.
- Provide monitoring and evaluation support and tracking of programmatic and financial targets.
- Investigate and resolve issues associated with program and grant implementation.
- Complete other special projects and duties as assigned.
Grants, Contracts & Compliance:
- Draft contractual agreements from existing templates; this includes but is not limited to consultant contracts, letters of intent, and grant agreements.
- Liaise with donors, vendors, consultants and grantees to process agreements and reports in a timely manner.
- Develop and maintain a grants reporting calendar and matrix for the team.
- Ensure adherence with and compliance to all UN Foundation policies and donor rules and regulations.
- Maintain appropriate file documentation for all work products for programmatic ‘historical memory'.
- Ensure timely and accurate responses to any audit requests on behalf of the New York Office.
Internal Coordination:
- Serve as the NY office link to the UN Foundation's Finance and Business Services Department to ensure compliance with UN Foundation accounting standards, rules and regulations, and policies and procedures.
- Ensure excellent customer service by providing timely and accurate information to New York Office, UN Foundation, and external stakeholders as needed.
Educational Background:
Bachelor's degree
Skills/Experience:
- Ability to provide high-level strategic analysis of projects and best practice recommendations to drive the New York Office’s strategic goals and ensure financial sustainability.
- 5-6 years of experience; Master's degree a plus.
- Experience managing complex budgets and completing detailed narrative and financial reporting to donors.
- Excellent operations, project management, organizational, budgeting, and logistical abilities.
- Experience developing various agreement types (contracts, grants, contributions, MOUs).
- Experience working in a grants coordination or administrative capacity is an asset.
- Strong oral and written communication and interpersonal skills.
- Ability to multi-task in a fast-paced environment, work well under pressure and prioritize multiple, competing priorities.
- Demonstrated ability to work well as part of a team and with other colleagues across teams in an
- efficient, coordinated and flexible manner.
- Ability to drive projects from inception to completion and work independently as needed.
- Continuous learning skills and the ability to synthesize information.
- Proficiency in Word, PowerPoint and Excel.
- Demonstrated interest in managing administrative tasks.
- Knowledge of the United Nations system and interest in International Development, International Affairs and/or the non-profit sector.
- Ability to meet regular attendance/tardiness policy.
- Ability to work under pressure and handle stress.
Compensation/Benefits:
For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
- A choice of two health plans through CareFirst (PPO or HDHP with HSA),
- dental insurance,
- vision discounts,
- flexible spending accounts,
- 403b retirement savings plan with a generous matching contribution,
- group term and supplemental life insurance,
- short-term disability,
- long-term disability,
- health club discounts,
- commuter benefits, and
employee assistance program.
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 1 2018
Active Until:
Sep 2 2018
Hiring Organization:
United Nations Foundation
industry:
Nonprofit