About Access Now
Access Now is a growing international human rights organization dedicated to defending and extending the digital rights of users at risk around the world, including issues of privacy, security, freedom of expression, and transparency. Our policy, advocacy, technology, and operations teams have staff presences in Europe, Latin America, the Middle East/North Africa (MENA), North America, and South/Southeast Asia, to provide global support to our mission.
About this role
The Advocacy Program Assistant provides administrative assistance, coordination and facilitation of scheduling and meetings, tracking of goals and deliverables, and communications support. This position serves an important role, enabling efficiency, consistency, and seamless communications across the shared leadership duties of four directors (collectively referred to as the “Quad”) within the Advocacy Arm.
The Advocacy Assistant aids the Quad Directors in executing leadership duties and achieving the aims of the arm’s restructuring plan, while monitoring and catalyzing work towards operational and programmatic priorities. The Assistant ensures diligent facilitation of synchronous and asynchronous meetings, deft calendar management and travel assistance amidst varied time zones, and process improvement across a fast-moving and diverse international team.
Principally supporting and aiding the four leaders of the Quad, the Advocacy Assistant also works in coordination with other arm directors and the Executive Director as necessary. The Program Assistant reports through one designated Quad leader for direct supervision purposes.
Location
This is a full-time position, with preference for placement in Latin America or North America, in order to align time zones of meetings. The successful candidate must possess the right to work in the location in which they will be based. At this time most Access Now Team Members are working through hybrid office arrangements, combining remote at-home work with intermittent use of offices and/or co-working spaces.
What you will do
- Ensure diligent documentation and coordination of Advocacy arm leadership initiatives, under the guidance of its Directors and the Quad “Chair,” and complete tasks that assist in their completion of their duties. The tasks may include setting up agenda documents, taking meeting minutes, identifying tasks and outcomes in documents, noting locations of documents and other resources, etc.
- Support management and development of the Advocacy arm operational and strategic plans, and presentation and follow-up, as needed. Tasks may include porting plans, strategies, and evaluations into internal-facing PowerPoint presentations and similar outputs.
- Contribute to travel and event planning, management, and assistance, as requested, with particular attention to RightsCon events and team retreats.
- Assist with evaluation and regular reporting on Advocacy team programmatic work, plans, and metrics to other arms of the organization (including our Development team) and external partners as needed.
- Assist in budget development and tracking, including through coordination with the Finance team.
- Assist with the tracking and documentation of work plans, tasks, partner commitments, and stakeholder requests coming to the Advocacy team, aid the team in follow-up and management of responsibilities. Work closely with other documentation coordinators and administrative assistants across the Advocacy arm and organizational leadership.
- Drive operational efficiency by enabling channels for increased coordination and information flow within the Advocacy Arms and with the wider organization.
- Help organize internal Shared Drives and other digital workspaces, and support the collation and dissemination of resources.
- Enable the Chairperson of the Quad to develop the role and its responsibilities, and ensure consistency in handover between rotating Chairs.
- Assists in global implementation of the annual RightsCon summit series
- Performs other duties as assigned
- Strong understanding of and appreciation for digital platforms, applications, and services commonly used in non-governmental organization management and administration
- Excellent facilitation and coordination skills, as appropriate for international organizations
- Ability to drive processes and timelines to meet deadlines
- Unwavering attention to detail and high levels of organization
- Excellent communication abilities, able to liaise with many people from various backgrounds
- Diligence in administrative assistance, calendaring, and planning
- Basic to intermediate knowledge of digital rights issues is a plus
- Professional fluency in more than one working language of the organization is a plus
- Some travel will be required, not exceeding 15% of working time each year
Remuneration
Access Now offers competitive compensation - in line with skills, preparation, and depth of experience - and benefits packages that align with our Team Members' locations, and our office presences. Examples of anticipated, initial placement within the salary range for this role include:
- $3,500 CAD gross monthly (Canada)
- $1,750 USD gross monthly (San José CR)
- $3,975 USD gross monthly (United States)
Benefits for this specific role are tied to the location, and will vary. Regardless of location, all Team Members benefit from a strong global culture aligned around:
- Work-life balance...including a generous paid time-off program between 36 and 40 days annually
- Access to supplemental health care insurance policies
- Professional development and growth opportunities
- Extensive workplace flexibility
- Organizational resilience and support for all team members, including paid family leave and employee assistance programs
- Connection to a diverse, global team of passionate, principled professionals
- Opportunities to recharge (including one month of paid refresher leave after 4 years)
Please submit your application no later than 19 September 2022 to https://accessnow.bamboohr.com/jobs/view.php?id=143&source=aWQ9ODA%3D
You will be asked to upload:
- Résumé/CV (removing all personally identifying information such as age, gender, marital status, address, and photo)
- Thoughtful cover letter outlining your suitability for our role, with particular attention to your experience aligning to the core functions
Our hiring teams review applications submitted through our Career Openings page; email submissions are not accepted. Please note that if you are applying via a link in a 3rd party system (examples: Indeed, Glassdoor, LinkedIn, Snaphunt, Zip Recruiter), be sure that you are going through the application link in BambooHR so that you are properly uploading a distinct Cover Letter and a separate CV/Resume.
In order for us to communicate with you on the status of your application, please add apps.bamboohr.com to your contacts list, and check spam or junk folders so that you do not miss updates from us.
We are a global human rights organization committed to inclusivity and equity, and seek the most talented team members who bring their true selves, with diverse backgrounds, cultures, perspectives, and experiences. We are interested in receiving applications from people who consider themselves as under-represented in their talent communities. As an equal opportunity employer, we value and encourage diversity and consider applicants for all positions without regard to race, color, religion, creed, gender, sex, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. Our commitment applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.