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The Simons Foundation (SF) Grants Administrator is responsible for providing administrative support for pre- and post-award activities for the Simons Foundation Autism Research Initiative (SFARI) Clinical, Collaborations and Targeted grant portfolios. The Grants Administrator will oversee the process of contacting grantees and their administrators to obtain required reporting for the grants team, and in this position, they must be well versed in SF policies and procedures, must work independently, and must provide long-term ownership of grantmaking processes. The Grants Administrator must foster good working relationships, both internally and externally. The Grants Administrator will report to the Grants Manager.
- Runs the RFA process for streamlined award types/RFAs.
- Provides the first-tier review of activation agreements, financial statements, progress reports, as well as carry forwards, no-cost extensions, institution transfers and termination requests.
- In some cases, manages the final-tier review and approval of financial statements.
- Responds to inquiries from applicants, grantees and institution administrators, determining responses using knowledge of SF policies and standard operating procedures and judging when to escalate inquiries to the Senior Grants Manager, to scientific program staff or to the Simons Award Manager (SAM) Systems Administrator.
- Implements the grant deliverable reminder and submission process and oversees the tracking of deliverable submission, flagging areas for review and working to resolve issues or escalate to the Senior Grants Manager.
- Coordinates directly with internal program and scientific managers/directors throughout the grant life cycle.
- Comprehensively reviews all letters of intent and full application materials submitted, directly requesting revisions from applicants as needed.
- Provides administrative support for internal and external grant reviews.
- Completes annual International Award Verification process to determine grantee institutions are eligible to receive funding, as well as to confirm all personnel on a grant and institution officials are not on US Department of Treasury and UN Sanctions Lists, Terrorist Exclusion List, and/or Interpol Notices
- Coordinates initial Equivalency Determination (ED) and ED renewal process for international grants compliance process via NGOsource.
- Helps external users troubleshoot the SF online grants management system, SAM.
- Assists in grantee institution due diligence process and review.
- Prepares deliverable and portfolio analysis reports as needed.
- Aids in the creation and maintenance of all program templates.
- Aids in defining, creating, organizing and updating program policies and processes.
- Assists with the maintenance of electronic award records in the online grants management system.
- Manages the grantee publication submission and archival processes.
- Actively manages competing priorities to balance responsibilities and complete assignments in a timely fashion.
- Performs any other duties or tasks as assigned or required.
- Bachelor's degree
- 1-2 years of full-time administrative experience
- Previous experience in grants or in sponsored projects administration is ideal.
Related Skills & Other Requirements
- Excellent interpersonal and organizational skills
- Excellent verbal and written communication skills
- Exceptional attention to detail and task follow-through
- Sound judgment and discretion
- Ability to prioritize, multitask and meet competing deadlines
- Strong computer skills with proficiency in Microsoft Suite, Word, Excel, and Power Point
- Knowledge of proposalCENTRAL or related award management system a plus
- Eagerness to grow with the position as the organization's needs evolve
REQUIRED APPLICATION MATERIALS
- Please submit a resume and cover letter stating your interest in the position.
THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment.The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply.We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.