Finance and Operations Director

The Finance and Operations Director will work towards meeting the strategic priorities of the program by developing and coordinating financial and operative plans and overseeing day-to-day tasks.  They are responsible for managing/overseeing central administrative functions, facility management, telecommunications, mailroom operations, central filing, telephone/public reception, maintaining office supplies and equipment, and processing purchasing requests.  They are responsible for development and implementation of annual budgets.  They will also manage/oversee some administrative tasks related to Human Resources, Information Systems, and Finance, including processing forms and preparing financial reports and forecasts.  They will be responsible for engaging with leadership in support of the financial management and financial sustainability of the program or function.  This may include the preparation of financial information to volunteer leadership.  They work with Development and Conservation teams in preparing proposals.  They will contribute to the development of new guidelines and report to senior leadership on functional activities. The FOD will work in close cooperation with any or all of the following: Conservancy staff, donors, trustees, vendors, public agencies, financial institutions, and legal and accounting professionals. They will adhere to and advise on the organization's policies and procedures. They will provide advice, recommendations, and broad training related to operations and finance. The FOD will maintain expert knowledge of the systems and resources utilized by the team and apply knowledge to managing support and planning communications related to the resources. They will manage documentation, initiate complex processes, and serve as key team member for the enhancement of systems and tools. They will lead diverse activities, analyze situations, evaluate alternatives, project outcomes, and implement solutions in order to improve effectiveness. The FOD will manage the contracts process for the New York city office.

RESPONSIBILITIES AND SCOPE

• Develop quarterly certifications related to lands, depreciation of assets, and others
• Manage private funded awards;
• Collaborate with Grants Specialists on managing public awards;
• Oversee day-to-day financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors
• Manage administrative tasks related to Human Resources
• Facilities management including capital projects and general maintenance, telecommunications and IT
• Oversee that documentation is obtained and maintained for contracted services and contracted vendors carry required insurance coverage, as appropriate
• Act independently, exercise independent judgment to identify and solve financial and operations complex problems;
• Design and manage multiple projects, directing work of staff, setting deadlines, and ensuring accountability;
• Design and plan new initiatives that will ensure department and organization-wide goals and strategies are achieved;
• Direct or participate in negotiations for complex or sensitive agreements;
• Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and financial standards are met and managed for compliance. Decisions may have program-wide impact and may bind the organization financially or legally;
• Provide timely and accurate financial reports and analysis
• Develop and monitor budget, forecast, sustainability, and strategic financial plans;
• Perform general accounting duties, to include: basic journal entries for transfers, loans, land transactions, accruals, deferred revenue and expense corrections;
• Review and monitor income statement and balance sheet (including pledges) items at month and year-end close;
• Ensure revenue, expenses and net assets are managed to reflect donor intent including working with cross-functional teams to perform revenue allocation;
• Maintain confidentiality of frequently sensitive and emotionally-charged information;
• Manage team accountability for strategic goals related to functional area;
• Supervise one or more administrative or professional staff, including training and professional development;
• Travel as needed and on short notice, working long or flexible hours as needed; and
• Work environment may involve infrequent exposure to disagreeable elements and minor physical exertion and/or strain.