Reporting to the Executive Director, the finance administrator is responsible for the preparation and maintenance of the financial records and reporting for The Skin Cancer Foundation, a registered 501(c)(3) nonprofit organization. This individual prepares and maintains all records, files and processes necessary to ensure the organization has a compliant and organized financial operation.
- Maintain accounting procedures and policies of internal controls to ensure integrity of all financial information.
- Be the key interface with banks and responsible for all cash requirements (ensuring sufficient funds and anticipating cash needs).
- Manage all aspects of day-to-day bookkeeping functions and accounting processes including but not limited to:
- Accounts Payable – process and pay all invoices in a timely manner and follow up on outstanding invoices. Prepare checks for signing and distribution, as well as proper file maintenance.
- Accounts Receivable – receive and deposit all organizational revenue.
- Monitor cash flow and bank activity; prepare and send a daily revenue log to staff.
- General ledger and chart of accounts maintenance.
- Execute biweekly payroll activities using a 3rd party payroll service provider.
- Prepare monthly financial reports, and any other required reports at the request of the executive director.
- Conduct monthly bank reconciliations.
- In coordination with development/fundraising database manager, conduct monthly internal reconciliations between QuickBooks and DonorPerfect.
- Work with the executive director and members of the senior leadership team to review budget and adjust projections, based on our progress toward reaching our fundraising goals.
- Coordinate with outside CPA and auditors in preparation of year-end audit and tax statement preparation.
- Support the executive director in the development and analysis of the annual budget.
- Five to 10 years’ recent experience in a related role, preferably at a nonprofit organization.
- Capable of communicating effectively (written, oral, interpersonal, and presentation skills.)
- Ability to prioritize projects, multitask, and propose and implement processes to improve efficiency.
- Capable of working independently while also recognizing the value of teamwork.
- Positive personal attributes include integrity, credibility and commitment to The Skin Cancer Foundation’s mission.
- Must be “tech comfortable” with strong experience using QuickBooks and MS Office (specifically Excel).
- Salary: $85,000/ annually
- Subsidized membership to Association of Nonprofit Accountants & Finance Professionals
- Hybrid work schedule (in midtown office Tuesdays, Wednesdays and Thursdays)
- Monthly cell phone stipend
- Health and life insurance benefits
- 401(k) plan
- PTO plan