The Events team is responsible for the planning and execution of Amnesty’s biggest conferences/events. The Events Assistant will support the Events Manager in planning and implementing events that range in size and scale. They will be key to the execution of AIUSA’s Regional Conferences (RCs) taking place throughout the fall and the Annual General Meeting (AGM) taking place in the Spring of 2019. The events assistant will also support additional events as needed.
They will provide logistical and administrative support to ensure that the RCs & AGM are well planned and meet all event goals. They will also support with conference registration, front of the house management, and the logistical needs for program sessions, (inclusive of travel booking for speakers, audio visual & room set up for sessions, and collecting session details for the program book & agenda). In addition, the Events Assistant will support with the management of team meetings and other administrative tasks as needed (expense management, budget tracking, Etc.).
This role requires significant attention to detail, communication, problem-solving, and collaboration skills, along with previous event planning experience.
- Assist Events Manager in creating process & systems for smooth event execution
- Assists in maintaining, timelines and tracking expenses
- Work to ensure the Events team is well-organized and consistently meets deadlines while maximizing available resources.
- Streamlines communication through logistical and administrative support.
- Communicates event goals clearly to stake holders, and provides reports on progress.
- Assists on the day of events, including problem-solving, directing event set-up, communicating with staff, and organizing vendors.
- Builds and maintains a working relationship with vendors and venues.
- Anticipates and plans for different scenarios.
- Working with relevant staff and volunteer leaders, helps to ensure that the events continue to reflect AIUSA’s brand, policies, and priorities.
- Two years of event planning experience
- Knowledge and experience of administrative tasks
- Substantial leadership skills
- Knowledge of Eventbrite platform from organizer perspective
- Excellent verbal and written communication skills, with an ability to present ideas fully and concisely
- An ability to report on goals and progress to colleagues, volunteers, and staff alike
- Commitment to Amnesty International USA’s mission
- Experience as former AIUSA intern is a plus.