The Coordinator, IT Financial Operations supports the day-to-day accounts payable function from purchase order creation to invoice processing, as well as serving a critical role in the completion of financial reporting and forecasting for the IT department. The incumbent will adopt best practices to ensure alignment of the accounting function with technology business operations, focusing on delivering accurate data and recommending process enhancements. The role requires strong customer service skills and an entrepreneurial approach to problem solving.
Areas of Responsibility:
- Manage the day-to-day Accounts Payable function and ensuring timely payment, including invoices related to technology projects and ongoing services (5%)
- Liaise and collaborate with the Accounting and Technology teams to properly code invoices and implement new Finance requirements (10%)
- Review and process invoices, ensuring appropriate documentation is included and that alignment and approval is made between all stakeholders before submission (20%)
- Create, maintain, and update vendor profiles, contracts and documentation; ensure appropriate audit trail documentation (5%)
- Pro-actively respond to inquiries from vendors to resolve billing discrepancies and reconcile accounts (10%)
- Manage the Techbilling mailbox including saving electronic copies of all invoices received and communicating with other department’s Budget Trackers to resolve payment inquiries (10%)
- Oversee the IT Financial Analysis Service Now ticketing queue to ensure that all tickets are resolved in a timely manner (10%)
- Prepare and process purchase orders by ensuring proper allocation, multi-level approvals and all compliance and documentation with Finance policies and procedures. (20%)
- Prepare monthly prepaid and accrual schedules for review (5%)
- Serve as the primary back-up for the Director, IT Financial Analysis on all matters when needed, and performing ad-hoc reporting for the department (5%)
Educational Background:
Bachelor’s Degree or comparable, aligned work experience
Skills/Experience:
- At least 1+ years of financial/operations analysis experience is ideal, with strong experience in the Accounts Payable function
- Can demonstrate a record of creating and managing detailed organizational systems, coordinating projects across a diverse group of stakeholders, and adapting communication styles and content depending on the audience
Skills
- Ability to manage multiple tasks simultaneously; ability to prioritize time-sensitive projects and requests
- Basic Excel and PowerPoint skills are required
- Must have a strong orientation toward customer-service based leadership
- Ability to identify and develop new efficiencies to better support IT sub-teams
- Operates effectively, efficiently and with a sense of possibility in a fast-paced, deadline-driven environment
- Financial acumen focused on operations analysis results and excellent analytical instincts are critical
- Positive attitude, desire to be a part of a diverse team, and commitment to Teach for America’s mission
- Analytically orientated with good understanding of statistical forecast models
- Must be detail-oriented, extremely organized, and exceptional writing and verbal communication skills
Work Requirements
- Work for this position will be performed on-site at the Teach For America office in New York, NY
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 14 2018
Active Until:
Jul 14 2018
Hiring Organization:
Teach For America
industry:
Nonprofit