As the Assistant, Finance Team Support (New York, NY) on Teach For America’s national finance team, you are responsible for providing best-in-class administrative and project coordination support as well as supporting important team culture initiatives.
This role involves managing calendars and scheduling for Finance leaders, coordinating travel, completing expense reports, planning and executing the logistics of team retreats, supporting team culture initiatives and driving special projects for the finance team, as needed.
The ideal candidate is resourceful, highly motivated by supporting others, has a meticulous attention to detail and outstanding interpersonal and organizational skills. This role reports to the leader of the Strategy, Talent and Operations team.
70% - Project Support & Administrative Operations
- Provide administrative support for Finance team leaders (who are geographically dispersed), including scheduling meetings, strategically maintaining calendars, booking travel arrangements, completing expense reports, processing team invoices and other clerical tasks as needed.
- Provide direct operational support for cross-functional projects, including supporting internal team communications, creating informational materials and managing on-site logistics.
- Develop and execute logistics strategies for finance leadership and management team meetings, team town halls and events, and sub-team retreats and meetings.
- Provide on-site administrative and logistical support for team members at the NYC office
- Support finance sub-teams, such as Accounts Payable, Payroll, Planning & Analysis or Revenue Accounting, during peak times
30% - Team Culture Initiatives & Event Operations
- Collaborate with members of the Strategy, Talent and Operations team to build a strong team culture among in-person and remote staff members.
- Execute on team communications – including a bi-weekly newsletter, internal team calls and meetings, an internal team site, and email aliases.
- Develop and execute small-scale meetings, celebrations and culture events for the finance team.
- Execute on organizational priorities, including the selection of TFA corps members.
- 0 - 2 years of work experience required.
- Teach For America alumni or individuals with previous administrative or project coordination experience are highly encouraged to apply.
Skills
- Ability to prioritize and handle multiple tasks at once with a spirit of flexibility, a generosity of spirit and a strong customer service ethic.
- Strong ability to manage up to supervisors who are remote and work in different time zones
- Strong written and oral communication skills.
- Demonstrated exceptional judgment and ability to think critically.
- Strong organizational skills and superior attention to detail.
- Strong interpersonal skills and ability to build relationships across levels.
- High motivation in helping others and working in a dynamic, ambitious environment.
- Optimism and a great sense of humor is a plus.
Work Demands
- Some weekend or evening work may be required.
- Light travel (1-2x quarter) may also be required.