The Real Estate Administrative Coordinator provides department coordination and administrative support to the Chief Real Estate Development Officer (CREDO) by managing details and deadlines with the Real Estate team. Responsibilities also include strong understanding of our comprehensive real estate plan, creating department support materials, managing web based mapping and presentations for Board, Committee and other partner groups.
Areas of Responsibility:
Coordinate and attend internal weekly team meetings taking notes, collecting and organizing information and communicating project deliverables and activities to the CREDO.
- Assist CREDO on developing comprehensive schedule/timelines from the RE&D plan to including the inter-department and Board process for approvals/implementation.
- Develop and implement innovative tools to communicate Real Estate projects, including mapping.
- Coordinate, organize and track documents related to acquisitions, dispositions, leases, titles, settlements, partnership agreements, zoning, environmental compliance, financing, architectural and construction documents.
- Serve as coordinator for CREDO to brokers, attorneys and other consultants.
- Prepare and distribute agendas, presentations, materials and minutes for the Properties & Facilities board committee meetings and other partner meetings.
- Onboard with CREDO new Properties & Facilities committee members as needed.
- Establish, maintain, and update files, records, and/or other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
- Assist to formulate department budget working with Finance monthly to reforecast and adjust as necessary (oversight and approval by CREDO)
- Assists with various projects as needed.
Relationships:
- This position reports to the CSC Director however takes daily work direction from the Chief Real Estate Development Officer.
- The incumbent interacts regularly with the Real Estate team, other Association team members, and Board and Committee members. The incumbent has no budgetary or supervisory responsibilities.
Educational Background:
Bachelor’s degree in business or related
Skills/Experience:
- Minimum of 3 years administrative work experience preferably in a real estate office.
- Strong verbal and written communication skills
- Personable, self-motivated and creative.
- Excellent organization and follow through skills, ability to prioritize time-sensitive assignments and solve problems
- Multi-task projects with contractual deadlines, and pay attention to details
- Demonstrated project management experience
- Advanced knowledge and proficiency in Microsoft Office, Word, Excel, PowerPoint and Outlook
- Ability to work with a diverse population
- Ability to work independently with a variety of duties
- Ability to work with staff at all levels within the organization
Preferred:
- Multilingual
Work Conditions:
- Must be able to work on a computer for extended periods of time.
- Must be able to travel locally to YMCA branches and other program sites.
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Must be able to physically assist in special events such as setting up, taking down, and lifting, carrying or pushing up to 50 pounds.
- Office presence required most days; some tasks may be completed from an alternate location.
Compensation/Benefits:
Hourly: $20.00 - $21.00
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 26 2018
Active Until:
Jul 26 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit