Under the direction of the District VP, the Associate Executive Director strengthens the community by: overseeing and managing the development, administration, and evaluation of assigned areas of operations to include membership, wellness, childcare, teens, family and sports; acting as a key adviser to and occasional stand-in for the District VP in relations with staff, donors, volunteers, members, local leaders and the public.
Areas of Responsibility:
Staff Leadership and Development
- Supervises the Senior Membership and Wellness Director, Tennis Program Director and maintenance team.
- Develops and implements comprehensive staff development plans in the areas of responsibility.
- Recruits, hires, trains, supervises, disciplines, develops, schedules and directs staff and volunteers in assigned areas, creating and fostering a staff environment that is positive and professional, ensuring excellence in member satisfaction at all times.
- Performs all supervisory and administrative duties in assigned area; ensures preparation and submission of all required reports and payroll are processed accurately and submitted on time.
- Reviews and evaluates staff performance, develops strategies to motivate staff to develop competencies that support and achieve the Association and department goals. Ensures duties, responsibilities and accountability of all direct reports are defined and understood.
- Effectively communicates to staff the standards for performance.
- Ensures high quality programs through innovative program development, evaluations, ongoing training of staff. Ensure all staff members maintain their required certifications and complete all required training.
Program Development, Promotion and Member Retention
- Create, develop implement and manage operating plans to promote new and existing programs and/or membership growth for the YMCA. Executes member engagement strategies to ensure that members and/or program participants connect with one another and connect with the YMCA.
- Develop implement, manage and promote high quality mission driven programs that are responsive to community needs, reinforce positive values in a caring atmosphere, and provides a safe and wholesome environment that stimulates youth development, healthy living and social responsibility.
- Ensure high quality programs through innovative program development, evaluations and ongoing training of staff.
- Establishes with the branch leadership team long-range plans for the expansion of programs and services, in harmony with overall Y objectives.
- Oversee the implementation of the branch-marketing plan, insuring membership goals are reached including retention and satisfaction indicators.
- Well versed in the YMCA’s philosophy, policies, and procedures. Work with other staff members to promote and enhance program philosophy and goals.
- Monitor and analyze the branch evaluation systems, making recommendations as needed.
- Respect and maintain the need for confidentiality in all matters relating to children, families, staff, and YMCA business.
- Assess the inclusion of the Y’s mission, values and safety guidelines in all program areas.
Financial Development
- Support the District Vice President with branch fundraising initiatives to include the annual campaign, corporate sponsorship, and donor relations.
- Provide leadership to the branch for the staff and member engagement portions of the campaign.
Fiscal Management
- Develop, implement, manage and be accountable for branch budgets. Achieve income and control expenses according to budget to insure high quality programs and standards in all department. Prepare monthly reports and analysis as required by the District Vice President.
Collaborative Relationships
- Represent and promote the YMCA in the local community and develops positive working relationships with other organizations, businesses, and governmental entities. Develops and maintains collaborative relationships with community agencies in service deliver areas.
Volunteer Development
- Responsibilities include assisting in the recruitment and development of program volunteers. Supports the District Vice President with volunteer activities (policy and program) at the branch.
Association Duties
- The Associate Executive Director serves as a vital and contributing member of the Y management team and supports the overall objectives of the Y.
- Proactively monitor branch risk management activities, insuring safe, clean facilities in good repair.
- Assures own professional development.
- Exemplifies core values of the YMCA caring, honesty, respect and responsibility in all aspect of his/her job performance and relationships with others.
- Other duties as assigned by the District Vice President.
Educational Background:
Bachelor’s degree in human services, business, recreational management, PE, education or a related field.
Skills/Experience:
- Demonstrated ability to direct programs through supervision and produce positive results in assigned areas to include staff supervision and development, program development, fiscal management, planning, problem solving and financial development to include annual fund and special event fundraising.
- Proven ability to create new programs and grow program participation and revenue.
- Ability to establish and maintain collaborations with community organizations.
- Excellent communication (verbal and written) and interpersonal skills
- Ability to make independent decisions and determine the appropriate course of action.
- Ability to manage complex and difficult situations with a high level of professionalism.
- Demonstrated leadership qualities, including strong organizational and time management skills, project management skills and attention to detail.
- Proficient using Microsoft Office software programs and have previous experience with database software programs.
- Cleared fingerprints and a State Clearance form from New York State.
- Passionate commitment to the Y’s mission, member relations, and the Y’s core values.
- Highly skilled in planning and implementation of administrative procedures and ability to enforce safe regulations.
- Ability to maintain confidentiality with regard to all confidential matters of the association.
- Ability to think both conceptually and from a task-oriented approach.
- Ability to respond respectfully and accurately to questions and/or concerns from staff, volunteers, donors, business and community contacts.
- Complies with all applicable compliance and safety regulations and directives.
Required Certifications
- Three years of commensurate experience in related field(s) to include program development, and budget management.
- YMCA Team Leader or Multi-Team/Branch Leader certification preferred.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 23 2019
Active Until:
Feb 23 2019
Hiring Organization:
YMCA of the USA
industry:
Nonprofit