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Administrative Assistant

This job is no longer available

Louisville, KY, USA
Full-time

The Administrative Assistant, Greater Kentucky & Southern Indiana Chapter, performs daily office operations and provides administrative and project support to the Executive Director and staff throughout the Chapter, including those based at satellite offices. 

This is a part-time, benefits eligible position based in Louisville, KY and reports to the Executive Director.

Areas of Responsibility: 
  • Provides administrative and project support to the Executive Director and other staff, as assigned.
  • Provides on-going support for Chapter Directors (Development, Programs and Public Policy) including but not limited to Personfiy data entry, Convio support and other database support as needed.
  • Manages all aspects of main office and provides support to satellite offices
    • Monitors office supply inventory and manages the office supply order
    • Orders stationary, letterhead, business cards and name tags
    • Responsible for maintaining the postage meter and postage accounts, copier, telephone system
    • Prepares Accounts Payable documents weekly
  • Responsible for development and distribution of vender RFPs; creation of appropriate reports necessary for final selection.
  • Assists Executive Director and Home Office Finance staff in selection of and implementation of new vender relationships/services.
  • Assists with new employee orientation and on-boarding
  • Manages agency technology contracts and licenses, including phone, computer, copier, etc. select and recommend purchase of necessary equipment.
  • Assists with special projects
  • Performs other duties as assigned
Educational Background: 
Associate's degree required; Bachelor's preferred
Skills/Experience: 
  • 1-3 years' experience in office administration and senior management support
  • Excellent verbal and written communication skills to prepare correspondence and respond to inquiries in a timely and professional manner
  • Excellent organizational skills and keen attention to detail; must be able to balance multiple projects simultaneously in a fast-paced environment
  • Must have a strong customer service focus and demonstrate excellent interpersonal skills
  • Proficiency in all Microsoft Office applications; database experience
  • High level of integrity, confidentiality, diplomacy and initiative
  • Self-starter with the ability to work independently
  • Ability and willingness to train and supervise volunteers

Organization Info

Alzheimer's Association

Overview
Headquarters: 
Chicago, IL, United States
Founded: 
1980
About Us
Mission: 

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health. Our vision is a world without Alzheimer’s®.

Listing Stats

Post Date: 
Jun 6 2018
Active Until: 
Jul 6 2018
Hiring Organization: 
Alzheimer's Association
industry: 
Nonprofit