The Administrative Assistant, Greater Kentucky & Southern Indiana Chapter, performs daily office operations and provides administrative and project support to the Executive Director and staff throughout the Chapter, including those based at satellite offices.
This is a part-time, benefits eligible position based in Louisville, KY and reports to the Executive Director.
Areas of Responsibility:
- Provides administrative and project support to the Executive Director and other staff, as assigned.
- Provides on-going support for Chapter Directors (Development, Programs and Public Policy) including but not limited to Personfiy data entry, Convio support and other database support as needed.
- Manages all aspects of main office and provides support to satellite offices
- Monitors office supply inventory and manages the office supply order
- Orders stationary, letterhead, business cards and name tags
- Responsible for maintaining the postage meter and postage accounts, copier, telephone system
- Prepares Accounts Payable documents weekly
- Responsible for development and distribution of vender RFPs; creation of appropriate reports necessary for final selection.
- Assists Executive Director and Home Office Finance staff in selection of and implementation of new vender relationships/services.
- Assists with new employee orientation and on-boarding
- Manages agency technology contracts and licenses, including phone, computer, copier, etc. select and recommend purchase of necessary equipment.
- Assists with special projects
- Performs other duties as assigned
Educational Background:
Associate's degree required; Bachelor's preferred
Skills/Experience:
- 1-3 years' experience in office administration and senior management support
- Excellent verbal and written communication skills to prepare correspondence and respond to inquiries in a timely and professional manner
- Excellent organizational skills and keen attention to detail; must be able to balance multiple projects simultaneously in a fast-paced environment
- Must have a strong customer service focus and demonstrate excellent interpersonal skills
- Proficiency in all Microsoft Office applications; database experience
- High level of integrity, confidentiality, diplomacy and initiative
- Self-starter with the ability to work independently
- Ability and willingness to train and supervise volunteers
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 6 2018
Active Until:
Jul 6 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit