Provide the administrative support necessary for our North America Director to achieve the goals of the North America 350.org teams.
Reporting to the North America Director, the Executive Assistant will provide comprehensive executive support to the NA Director and liaise with Managing Director as apart of the U.S leadership team to manage scheduling, logistics, information flow, tracking work and key results, and any other administrative tasks that may arise.
Administrative support for the North America Director
Act as an administrative assistant for the North America Director, which includes:
- Handling scheduling and logistics with an eye toward sustainability;
- Support note-taking;
- Calendaring and time management;
- File Management and material organization
- Travel oversight and related logistics;
- Expense reconciliation and filing;
- Duties as assigned;
- High Level Communication with internal 350 staff and external partners.
Coordinate with US/NA Team Coordinators and US Managing Director to ensure smooth administrative functions, which includes:
- Oversight of efficient scheduling by US Coordinator for the team;
- Efficient planning and scheduling of team retreats;
- Consolidation of Note Taking and Materials Management across North America with common systems and procedures.
Ensure effective coordination across the US Team, Canada and wider organization
- Ensure smooth communication and coordination across departments, supporting internal communication inside the organization and providing administrative support for staff on point at staff meetings and strategy retreats.
- Support senior leaders to develop new systems for rapid response, campaign planning, or other needs as required.
- Help to build and reinforce a strong culture of rigor, innovation, transparency, and positive engagement.
- Minimum of 2-4 years of experience providing executive support
- A deep understanding of and commitment to diversity, racial equity and inclusion
- Alignment with 350.org’s vision, mission and progressive values
Preferred Qualifications:
- Experience with G Suite
- Experience with calendar management
The ideal candidate will have:
- Strong interpersonal communication skills and superb collaboration skills
- Demonstrated capacity to develop and foster effective working relationships with individuals and reflecting a broad range of identities, perspectives and experiences
- Ability to handle confidential, sensitive information with a high level of discretion
- Strong organizational and time management skills, ability to take initiative and work independently
- Superb administrative skills required, good working knowledge of computers
- Experience with G Suite
- Excellent writing, editing and proofreading skills.
- Ability to manage competing priorities in a fast-paced environment.
Compensation: $70,000 - $74,000