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Member Communications Ombudsman Analyst

Lakewood, CA, USALakewoodCAUSA
Full-time

Ability to manage highly sensitive and potentially volatile escalated communications on behalf of senior leadership through a variety of channels.  Responsible for resolution of all BBB and Attorney General cases sent to the Association.  Communicates professionally and confidently with Senior Leadership, Members of the Board, management, and Attorney General and Better Business Bureau offices.  Must be able to creatively and confidently problem solve, balancing the needs of the member with the constraints of the Association.  Exhibits a keen attention to detail, ensuring that work product is factually accurate and written with both the personal brand of senior leadership as well as the AARP brand in mind.  Individual must possess the skills required to compile reports and provide analysis.  Must be able to prioritize and resolve escalations from multiple channels to include Attorney General offices, the Better Business Bureau, and the Contact centers.  Must be able to effectively collaborate, initiate action and adapt to change.  Able to make tough decisions and accept challenging assignments.

Areas of Responsibility: 
  • Responsible for research and resolution of all Better Business Bureau and Attorney General Cases sent to the Association.  Ensures all service levels to escalating agencies are met, ensuring quality and content of response, providing thorough and actionable feedback for process improvement to Member Communications Managers and contact centers.
  • Responds to escalated cases received from AARP Leadership ensuring that swift action is taken and escalation process is followed, meeting established service levels and providing confirmation of resolution expeditiously.
  • Collaborates with key contacts from across the Association including media to ensure that the “CEO’s” response is in line with the goals of the Association and positively promotes the image of AARP.
  • Serves as departmental liaison to senior AARP leadership, communicating with poise, confidence, and providing resolution that goes beyond the scope of the initial concern.
  • Must be able to gather, extract, review, and consolidate a variety of information and statistical data and prepare standard and ad hoc operational reports.  Ensures that the statistical reports produced are accurate, complete, and presentation ready.
  • Crafts well written, researched, and member focused responses for correspondence received by the Ombudsman team. Maintains excellent knowledge of AARP initiatives, legislative positions and policies and is able to clearly and professionally communicate AARP’s position both verbally and in writing.
  • Responsible for researching and resolving complex membership complaints escalated through the contact centers as well as items sent directly to AARP Leadership.  Must be able to clearly articulate resolution both verbally and in writing, strengthening member’s confidence in AARP.
  • Responsible for all aspects of service to the legacy company gift membership program to include providing direct liaison with company administrators to resolve concerns.
  • Responsible for AARP employee membership accounts, including requests for gift memberships.
  • Responsible for the processing of escalated external cases to include follow-up with business partners to ensure completion of request within service level.  Collaborates with contact center operations to provide feedback regarding emerging trends and identify potential opportunities for additional coaching to minimize future escalations.
  • Determines most impactful use of Service Recovery to surprise and delight individuals who have had a less-than-optimal experience with AARP.
  • Individual must be able to problem solve in a fast paced environment and make time sensitive decisions independently. 
  • Attention to detail must be impeccable to mitigate negative impact to the Association’s reputation.
  • Must have the ability to prioritize multiple high profile requests, meeting deadlines with a superior product.
  • Position requires superior interpersonal skills and the ability to collaborate with individuals in multiple locations, developing partnerships across the Association which enables Ombudsman team to meet service level commitments.
Educational Background: 
Completion of a Bachelor’s degree in Business or Communications
Skills/Experience: 
  • A minimum of 3+ of relevant experience in a correspondence or contact center environment or an equivalent combination of training and experience related to the duties of the position.
  • Outstanding written and oral communication skills as demonstrated by previous work experience.
  • Creative problem solving, analytical and sound decision-making skills.
  • Skilled in using personal computer, proficient in Outlook, Word, Excel, and PowerPoint.  Able to navigate and interpret company software and knowledge based tools. 
  • Ability to achieve a strong understanding of AARP’s policies, procedures and issue stances with a designated timeframe.
  • Ability to work in a team environment that is fast paced and results oriented while achieving performance standards.
  • Strong ownership mindset and resolve to follow-through.
  • Ability to travel, work flexible shifts as well as flexibility to handle out of hours activity.
Compensation/Benefits: 

AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.

Organization Info

AARP

Overview
Headquarters: 
Washington, DC, United States
Founded: 
1967
About Us
Mission: 

AARP is a nonprofit, nonpartisan organization dedicated to enhancing the quality of life for all as we age. AARP champions positive social change and delivers value through advocacy, information, and service. AARP's vision is a society in which everyone lives with dignity and purpose, and fulfills their goals and dreams.

Listing Stats

Post Date: 
Dec 1 2018
Active Until: 
Jan 1 2019
Hiring Organization: 
AARP
industry: 
Nonprofit