Director of Finance & Operations

The DFO helps the Indonesia program meet its strategic conservation priorities by developing, directing, and executing all strategies, plans and activities related to finance, human resources, and operations. S/he is responsible for managing complex and administrative tasks related to Finance, Human Resources, Information Systems, and Facilities Management, including analyzing and advising on all financial aspects of Indonesia and working directly with the Country Director and Board of Trustees to ensure financial security and sustainability of the program while helping program staff meet broad and ambitious conservation goals. The DFO directs board engagement in the financial management and financial sustainability of the Indonesia Business Unit, including the presentation of financial information at meetings of the Board of Trustees, and Executive and Finance committees.  S/he is responsible for ensuring the operations and financial work is a collaborative and well-integrated effort across the program, and works closely with Development, Conservation Programs, Marketing & Communications, External Affairs and other cross-functional programs in preparing budgets and other financial information for funding proposals, regular financial reports and related guidance materials.

The DFO works independently and with teams to establish and track measures, and indicators of operational and financial progress and success, and reinforces compliance and consistency with related organizational policies and procedures.  S/he will lead diverse activities, develop complex processes, project outcomes, and initiate solutions in order to improve effectiveness. S/he will serve as team leader for the enhancement of finance, human resources, and operations systems and tools used by the program. The DFO leverages constructive and effective relationships with a wide range of people, including senior management within and outside the Indonesia program, public and private sector colleagues, partners, vendors, and financial/legal advisors.  The DFO reports directly to the Country Director, and manages a multidisciplinary team comprised of finance, human resources, grants, technology and information systems, and operations staff.

Specifically, the DFO and his/her team will:

Strategy Formulation and Implementation

• Participates with the Indonesia Leadership Team (ILT) in the development/formulation, review and implementation of strategies and annual plans.

Financial Management and Oversight

• Provides financial oversight and fiscal management including budgeting, strategic financial planning, long-term financial & program sustainability, projections, preparation of periodic and ad hoc reports for the Board, Country Director, and program directors, and works closely with regional/divisional finance staff. Discipline execution of annual budget and 5-year financial plan.
• Leads all financial report analysis; lead development of annual budgets; coordinate annual plans and budgets for all programs; develop timelines for budget submission; prepare summary documentation; secure regional approval of annual budgets/plans; and monitor department programs for budget adherence.
• Ensures that financial systems are robust, compliant, and support current activities and future growth.

Revenues Management

• Supports Country Director in creating a system to effectively monitory revenue.
• Support Country Director in following up revenue and fundraising target with the appropriate fundraising lead (Membership, Development/Philanthropy, Marketing Communications, External Affairs) on monthly basis ensuring revenue is on track.
• Supports Country Director in ensuring revenues are planned appropriately, pursue revenue consistently and persistently in domestic, region and international sources.
• Supports and work closely with the Country Director in developing partnership for the development of financial instruments (such as mutual funds for conservations) and tapping into capital market.

Human Resources, Operations and Administration, Workplace Culture

• Ensures strong Human Resources support for the Indonesia Business Unit including workforce planning, recruiting, on-boarding, retention, professional development, performance management, compensation and off-boarding.
• Oversees development of programs to promote workplace satisfaction and strong workplace morale; monitor culture and develop programs to measure, maintain and improve as necessary.
• Oversees and work in collaboration with other Business Unit and operations staff on human resources-related issues and provide guidance to others in satisfying administrative requirements, including working closely with regional/divisional human resources managers.
• Oversees general operations and administrative support functions including technology and information systems coordination; expense and time reports; and office, inventory, facilities, and fleet management. Develops metrics and feedbacsks, and auditing effectiveness in operations.
• Leads the safety team to develop, manage and communicate Emergency Preparedness plans.

Compliance

• Develops guidelines and processes to ensure efficient and accurate fiscal and operational management of the program.
• Ensures compliance with TNC and Yayasan administrative policies and procedures, Generally Accepted Accounting Principles and Indonesia Accounting Finance Standard Principles, financial regulation of TNC Worldwide office, Financial Accounting Standards Board requirements and serve as principal liaison with the national and regional offices in these matters.
• Demonstrates comprehensive understanding of, sensitivity to, and compliance with laws, policies and procedures in handling confidential information.
• Provides oversight of privately funded awards.

Relationship

• Serve as principal contact for Trustee financial and operations committees and information needs.
• Interact with internal and external auditors and provide the requisite information.
• Work and communicate effectively with a wide range of people, including employees, the public, vendors, and people with different personal and professional backgrounds in order to develop, negotiate, and or implement programs and projects.
• Demonstrate professional, positive, and approachable attitude/demeanor and discretion.  

Reporting

• Provides timely financial reports to relevant internal and external stakeholders, such as:
• Monthly reporting (P&L) for each division.
• Financial report for donors.
• Quarterly financial update for internal and external.
• Oversees all audits and ensure financial audits are clean.

RESPONSIBILITIES AND SCOPE 

• Manages functional activity towards program's strategic goals.
• Works toward meeting the strategic priorities of the program by developing and coordinating plans and related tactics and overseeing day-to-day tasks.
• Implements and manages new initiatives.
• Manages and implements multiple projects.
• Ensures the programmatic work is collaborative and well-integrated across organization.
• Assists with development of a budget, works within a budget, and negotiates and contracts with vendors.
• Decisions may bind organization financially and legally.
• Generally supervises professional and/or administrative staff, oversees day-to-day work.
• Ensure programmatic commitments, TNC policies and procedures, financial standards and legal requirements are met and managed for compliance.
• Reinforces consistency in the organization's policies and procedures and provides support related to relevant field.  
• Manage or participate in complex negotiations.
• Reports to leadership on activities.