The Accounting and Operations Manager provides highly specialized accounting-related services to a department or business unit; provide operations policies for business unit, and as office manager for Jakarta office.
The Accounting and Operations Manager is responsible to direct the accounting activities which include consolidating financial transaction from all offices, analyzing and interpreting financial data, in accordance with YKAN & TNC policies and procedures and best practices in financial/organization management. S/he leads and works closely with external auditor to prepare the yearly statutory accounts. S/he also responsible for the tax administration and reporting. In additions S/he conducts regular internal audit to site offices and work closely with the external auditor to prepare statutory account for YKAN. S/he also provides overall direction/leadership for all activities related to office management, central services, mailroom operations, central filing, telephone/public reception, events management and formalities/licenses processing for Jakarta Office.
The Accounting and Operations Manager’s time allocation is as follows:
Direct accounting activities (50%)
- Develop, maintain and implement accounting process, system and procedures.
- Responsible for preparing or reviewing general ledger transactions to ensure accuracy and compliance of YKAN & TNC financial reports, including GL reconciliation, journal adjustments and taking care of other requirements from WO relating to GL transactions
- Ensure sending of timely and accurate monthly consolidated financial reports including bank reconciliations to WO
- Provide valid, relevant and accurate financial and operating information on a timely basis to support the Finance and Operations Director in setting the goals, decision making and control the performance of YKAN
- Facilitate financial monitoring of expenses from all site offices and assist the Finance and Operations Director in preparing financial overview
- Serve as a liaison between the Jakarta office and all site offices to ensure compliance with internal and external financial, accounting and administrative policies and procedures
- Provide batch coding for data input into BBCRM for in country fund raising, and ensures that domestic revenues are recorded and reconciled timely
- Provide weekly update on incoming of domestic fundraising
Internal Audit and Statutory Account (10%)
- Conduct regular visits to carry mini audit in all site offices, review accounting process, system and procedures and ensure that we fully adhere to YKAN’s standard policies and procedures, donor intent and requirements and government regulations
- Leads and works closely with external auditor to prepare the yearly statutory accounts
- Develop propose improvement of the process, system and procedures of any part of the system for which s/he believes could bring to a better improved internal control of YKAN
- Serve as the liaison between the Audit Team of WO and YKAN units to ensure smooth audit process and ensures compliance with internal and external financial, accounting, and administrative policies and procedures
- Work closely with the tax consultant on taxation issues
- Verify and monitor to make sure that we fully comply with all Indonesia tax rules
Operations/General Administration (40%)
- Provide overall direction/ leadership for all activities as relates to office management (including but not limited to central administrative processes (facility management, telecommunications, general maintenance/repairs, central services, mailroom operations, central filing, telephone/public reception and/or printing), events management, formalities/licenses processing (expatriate permits, travel permits, etc.)
- Ensure that the safety plan within the working environment is well implemented
The time allocation is flexible and is subject to organization goals.
The Accounting and Operations Manager reports to the Deputy Director Finance and Operations and is based in Jakarta, Indonesia.
RESPONSIBILITIES AND SCOPE
Works toward meeting the strategic priorities of the program by developing and coordinating tactics for approved plans and completing day-to-day tasks
Coordinates projects
Ensures programmatic commitments, YKAN policies and procedures, financial standards and legal requirements are met and managed for compliance
Reinforces consistency in the organization's policies and procedures and provides support related to relevant field
May participate in complex negotiations
- Experience with relational databases
- Technical experience with grants award accounting issues
- Experience, coursework or other training with applicable U.S. Federal government circulars (OMB Circulars A-110, A-122 and A-133), state and local regulations, and standard contract clauses
- Experience using accounting and financial reporting systems
- Experience with government regulations related to grants and contracts
- Professional certification as a CPA or CIA, or a candidate for same
DESIRED QUALIFICATIONS:
- Excellent analytical and quantitative skills
- Non-profit accounting experience preferred
- Experience in manipulating, analyzing and interpreting data. Advanced expertise in Microsoft Excel
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Knowledge of current trends in specific field
- May require fluency in a foreign language to support global operations
- MBA, CPA and/or CIA may be preferred
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.