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Talent Acquisition Coordinator

This job is no longer available

Jacksonville, FL, USA
Full-time

The Wounded Warrior Project (WWP) Talent Acquisition Coordinator provides administrative, clerical, and operational functional support to the talent acquisition team to ensure a positive, efficient candidate experience.

Areas of Responsibility: 
  • Coordinate scheduling of candidate interviews including onsite, phone, and virtual interviews for talent acquisition specialists and hiring managers across multiple geographies. Maintain talent acquisition team’s calendars.
  • Coordinate logistics of onsite candidate interviews including arranging travel and lodging.
  • Coordinate scheduling preemployment assessments.
  • Assist with communications with candidates, e.g., phone calls and written correspondence. Respond to inquiries, route requests, and provide status updates. Communicate with hiring managers on status of interviews and the hiring process on behalf of talent acquisition team.
  • Manage Talent Acquisition team mailbox, e.g., Cool Careers, and respond to applicant inquiries or forward for follow up as appropriate.
  • Maintain candidate documentation including information on searches, hiring managers’ interactions, and related activities using Applicant Tracking System (ATS). Update tracking spreadsheets, compile data, and prepare reports.
  • Coordinate administrative tasks for internal and external job postings. Prepare announcements communicating new opportunities to teammates.
  • Grant user-access for teammates and agency users in the ATS.
  • Maintain job templates and job screening questions in the ATS.
  • Manage social recruiting dashboard reporting across multiple vendors, serving as the point of contact.
  • Coordinate talent acquisition services for select entry-level positions. Conduct phone screenings based on defined standards and processes using behaviorally-based methodologies. Recommend candidates to hiring teams, oversee interviews scheduling, manage offers extension, and complete the position disposition process.
  • Serve as point-of-contact for temporary staffing agencies; and maintain effective working relationships on behalf of WWP. Reconcile temporary and contingent worker invoices.
  • Conduct resume screening and phone pre-screening and coordinate in-person and virtual interviews. Coordinate administrative aspects to onboard temporary and contingent workers.
  • Other related duties as assigned.
Educational Background: 
High school diploma or GED.
Skills/Experience: 
  • Demonstrated computer proficiency including good working knowledge of Microsoft Office Word, Excel, Outlook, and PowerPoint.
  • Demonstrated ability to maintain confidentiality.
  • Effective organizational and time management skills. Demonstrated ability to effectively manage multiple tasks, assignments, and priorities, and completing them within deadlines.
  • Demonstrated ability to develop and maintain professional relationships.
  • Strong interpersonal skills.  Ability to interact effectively with diverse individuals and build effective working relationships. Ability to respond to sensitive matters with diplomacy and empathy.
  • Effective collaboration skills. Team-oriented with an ability to effectively engage with others on day-to-day activities.
  • Good critical thinking, problem-solving, and analytical skills.
  • Good written and verbal communication skills.
  • High energy level. Self- starter; willing to take initiative.
  • Unequivocal commitment to the highest standards of personal and business ethics and conduct.
  • Mission-driven, guided by core values, and a pleasure to work with.

Education & Experience Requirements

  • Two years of human resources or administrative support experience.
  • Must be able to travel up to 10% of the time including overnight travel. 

Preferences

  • Associate degree.
  • One year of recruiting experience.
  • One year of experience with an applicant tracking system.

Certifications & Licensure

  • Professional in Human Resources (PHR) or SHRM-CP preferred.

Organization Info

Listing Stats

Post Date: 
Oct 10 2019
Active Until: 
Nov 11 2019
Hiring Organization: 
Wounded Warrior Project, Inc.
industry: 
Nonprofit