The Accounting Manager is responsible for areas relating to bookkeeping and financial reporting. Under direction of the Executive Director, this position is responsible for providing management of all EBC’s finances in accordance with GAAP rules and established non-profit accounting procedures. This position works within tight deadlines and duties include a multitude of accounting/bookkeeping activities including AP/AR, general ledger maintenance, financial reporting, preparation for the year-end audit & 990, monthly reports to the Board Finance Committee and the support of budget and forecast activities. The Accounting Manager will also oversee an independent vendor to provide bi-monthly employee payroll services and manage deposits to the agency’s 403b account. Schedule is flexible with occasional remote work possible.
- Maintains a thorough understanding of the financial reporting and general ledger structure.
- Maintain the general ledger and chart of accounts
- Ensure timely recording of transactions into the general ledger in accordance with generally accepted accounting principles.
- Ensures accurate and timely reporting of all monthly financials, working with the Board Treasurer and agency administrative team.
- Provides timely financial reports and budgets to support grant applications and compliance reporting by the Director of Development and Community Relations
Accounts Payable/Receivable/Cash Management
- Oversees all A/P and A/R activities including check writing, electronic payments, ACH and wire transfers, etc.
- Monitor and manage cash balances to meet EBC’s operating needs.
Grants & Contributions Management
- Responsible, in coordination with the Director of Development and Community Relations, for timely reconciliation of Raisers Edge database information and EBC’s financials (includes pledges and other income from donors).
- With the assistance of the Director of Development & Community Relations, tracks funding by source, any restriction and expense to ensure accurate use of restricted funds.
- Create reports and supporting information for grants and grant writer.
- Bi-annual review of Accounting Policy Manual and Accounting Procedures Manual to make sure EBC is following best practices. Suggests changes to Finance Committee.
- Monitors and analyzes organizational work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. Assists in the development and implementation of new procedures and features to enhance the workflow of the organization.
- Ensures timely accurate filing of all regulatory filings, including taxes.
- Maintains and organizes all financial records in compliance with the EBC record retention policy.
- Keeps informed of new GAAP requirements that might affect EBC and recommends changes to Executive Director and Finance Committee.
- Creates annual agency and departmental budgets. Responsible for final draft.
- Supports other budget development and forecasting activities.
Finance Committee/Board of Directors
- Work with Treasurer/Audit Committee and external auditors to complete annual audit, including preparation of audit schedules, compiling documents for review and responding to requests from auditors.
- Prepares the annual 990, working through the approval process with the Finance Committee and Board of Directors
- Works with the Finance Committee and attends its monthly meeting to present monthly financial reports. Prepare financial report narrative for Board of Directors.
- Collaborates with the other staff to support overall department goals and objectives.
- Reconciles bank statements and investment account statements on a monthly basis and other balance sheet accounts as often as necessary but at least annually.
- Advises staff regarding the handling of non-routine reporting transactions.
- Works with staff to ensure a clean and timely year-end inventory count.
- Language Ability – Ability to read, write, and speak effectively in English with others. Ability to effectively present information and respond to questions from groups of managers, volunteers, and the general public.
- Reasoning Ability – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Computer/Technical Skills – Intermediate to advanced proficiency in QuickBooks Pro (or similar), proficiency in MS Word, Excel, and Outlook required.
- Other Competencies/Characteristics – Excellent communications skills, both written and oral. Superior attention to detail and strong follow through. Ability to manage sensitive and confidential information with integrity. Comfort with high-level donors and organizational leadership preferred. Ability to adapt and adjust to changing needs required. Ability to multi-task, work under pressure and meet deadlines required.
- Flexibility in work schedule may be required.
Paid Time Off,
Subsidized Health & Dental insurance,
403b retirement plan
Resume's will be reviewed when received. Closing day for applications is July 1. Anticipated start date is August 1.