Payroll Director

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

SUPERVISORY RESPONSIBILITIES

May directly supervise part time and full time non-exempt employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; reviewing and approving timesheets; appraising performance; rewarding and disciplining employees; monitoring and updating all required staff certifications; addressing complaints and resolving problems.

COMPUTER LITERACY

Skills are essential in all of the Microsoft Office applications including Word, Excel, and Access. Ability to use these programs to lighten work load, develop reports and to automate procedures is very necessary. Ability to diagnose basic PC problems and to communicate those problems is very important.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

TRAVEL

Travel is primarily local between assigned centers during the business day, although some out-of-area and overnight travel may be expected.

Essential Functions

• Manage and oversee the biweekly Payroll of the YMCA in compliance with Federal/State Laws and YMCA policy - to include accurate payroll disbursements to staff, timely payments of all payroll-related taxes, garnishments, Y-Retirement, YMCA Employee Benefits, etc. and reporting to governmental entities.
• Lead and direct the work of the Payroll Specialist.
• Serve as System Administrator of HRIS and Payroll systems to maintain the integrity of the system.
• Train Operations & Association staff on Payroll requirements/functionality/reporting tools in the Kronos system.
• Develop and analyze audit reports and internal controls for the payroll function to ensure accurate payroll processing. Responsible for internal/external audit compliance.
• Ensure resolution of issues with Kronos is addressed promptly and communicated to YMCA staff.
• Provide Kronos reports to Centers/Association staff to assist in the management of Payroll costs.
• Ensure the accurate preparation of annual W-2 and 1099’s for YMCA staff/contractors.
• Develop and maintain communications with Human Resources to facilitate a streamlined & integrated Timekeeper/HR/Talent Management/Payroll process.
• Approve manual payroll checks in accordance with YMCA policy.
• Support YMCA Centers & Staff with inquiries and direction on payroll issues.
• Provide strategy, direction, and coordination for Kronos projects; including system upgrades and the introduction of additional system modules or features
• Oversee data integrity, application configuration, user acceptance testing, maintenance of Kronos database files and tables, and day-to-day application support
• Direct the development, deployment, and maintenance of custom reports and interfaces with internal/external systems and vendors.
• Drive the development efforts of Kronos operations; identify process improvements, innovative solutions and system enhancements to improve business efficiency
• Deliver analysis, tools and reporting solutions to support decision making needs within the organization.
• Anticipate challenges, manage competing priorities, effectively communicate with all stakeholders, and maximize the use of the Kronos systems to lower the cost of ownership.