Do you have a passion for helping others succeed? Are you a stickler for dotting the i’s and crossing the t’s? Do you thrive in a fast-paced, collaborative work environment? Are you a self-starter that knows how to get things done?
As the Director of Executive Support, you will have the unique opportunity to directly support our CEO, Elisa Villanueva Beard, ensuring she is positioned to advance our organizational priorities by providing critical and strategic day-to-day administrative support and strategically managing her time. This role requires outstanding skill in execution, prioritization, and efficiency.
The ideal candidate:
- excels in a dynamic, high-stakes environment and can effectively juggle multiple time-sensitive tasks and requests at once
- is organized, extremely detail-oriented and committed to producing excellent work
- is skilled in building and maintaining strong relationships, and an effective lateral leader
Areas of Responsibility:
- Provide direct administrative support to the CEO, acting as the first line of support to the CEO on all administrative matters
- Serve as the primary point of contact for the Office of the CEO to the entire organization, including the management team, and external stakeholders
- Build strong relationships with members of the Management Team and their support staff to facilitate collaboration
- Ensure strong management of Elisa’s high-stakes external relationships through high quality communications, timely follow up, and thoughtful attention to detail
- Align Elisa’s calendar and time to the priorities outlined by the OCEO, including scheduling all meetings
- Manage and book Elisa’s travel, being mindful of maximizing her time while on the road
- Brief Elisa on upcoming engagements and schedule changes, and incorporate her feedback
- Gather documents for meetings and engagements
- Draft correspondence for Elisa and the OCEO
- Oversee all logistical and administrative work for the CEO including: submitting expense reports and reimbursements, coordinating signature requests, and maintaining and troubleshooting all tech devices
Educational Background:
Bachelor’s degree or equivalent work experience
Skills/Experience:
- Professional work experience with a track record of success, ideally in an administrative or support function with a C-suite executive
- Strong customer-service ethic; motivated by helping others operate at the highest level
- Exceptional ability to plan and execute against tasks with a high degree of quality & consistency
- Eagle-eye toward details and anticipate every step and possible misstep in the process
- Ability to make timely decisions and demonstrate good judgement
- Comfort with ambiguity, frequent change, and unpredictability. Must be extremely flexible and fine not always having a structured workday and occasionally working outside of business hours in order to handle urgent requests
- Ability to effectively manage laterally and comfortable managing up
- Familiarity with managing confidential information and ability to exercise discretion
- Exceptional written and verbal communication skills
Work Demands
- Weekend, early morning and evening work may be necessary, depending on the CEO’s schedule, travel, and time zone requirements
- Some travel within Houston may be required
- Ability to travel to in-person meetings in various US cities (approximately 3-4 times a year)
- Working with colleagues who are based across the country in various time zones
Organization Info
Listing Stats
Post Date:
Nov 22 2019
Active Until:
Dec 22 2019
Hiring Organization:
Teach For America
industry:
Nonprofit