The Coordinator of Alumni Leadership & Engagement will support the Alumni Leadership and Engagement team by providing logistics and operations support for team events, communications and aspiring leaders cohorts. You will support the vision of the team to offer high impact opportunities to sharpen, position, convene and highlight alumni by collaborating on and executing project plans that bring these opportunities to life–thereby helping us maximize the impact our alumni have in the region.
To be the most successful candidate, you must deeply believe in the value of alumni engagement, and see your role as integral to the work of the alumni team. You must love and be stellar at managing logistics and operations and working across functional teams and externally to execute the team vision. You love systems of efficiency and proactively look for ways to help us be more effective and efficient in our operations. You must operate with generosity of spirit and prioritize the experience of the end-user. You are passionate about educational equity in Houston, a conscious leader, a team player, innovative and strategic, obsessive about outcomes, motivated by relationships, self-driven, self-aware, and a compelling communicator who is able to “manage up”. Above all, you see this role as the best way you can use your skills and talents in service of achieving One Day in Houston.
Vision and Responsibilities
Our first goal is to help accelerate and deepen the impact our alumni have with their students as evident first by student outcomes. We also strive to create an ecosystem where our alumni are leaders in the field who see it as their responsibility to share their knowledge/expertise with their fellow alumni leaders as a means of expediting the eradication of inequity in education in Houston. We prioritize this goal because in reaching it, we believe the following will be true:
- Our alumni will lead by example and in partnership with other leaders (alumni and non-alumni alike) elevate the level of excellent and equitable education in Houston
- Our alumni will assume leadership positions on campuses and in districts where they can set the standard for equitable access and excellence
- In doing so, our alumni leaders will not only increase the outcomes for students in classrooms, schools, districts and in our city as a whole.
To realize this goal, you will focus your attention on helping to create, monitor and refine the logistics/operations for the events and experiences that help us realize this vision. More specifically, you will support the strategy to provide Teach For America alumni leaders opportunities that
- sharpen their skills
- connect them with positions/roles that allow them to utilize those skills
- highlight their impact
- allow them to work collaboratively with other alumni both in and outside of the school to maximize their collective impact (convene).
In practice, your time will be spent:
Managing the logistics and operations for our aspiring leaders cohorts (20%)
- Arrange cohort learning experiences (conference registrations, venue securing, hotel reservations and accommodations, etc.)
- Provide day-of support for local learning experiences
- Order materials related to cohorts and learning experiences in a timely fashion
- Manage and support communications with cohort participants
Managing logistics for alumni events and experiences not related to aspiring leader cohorts (25%)
- Collaborate with other members of ALE team to provide logistical insight and support in execution of alumni related events. These events include, but are not limited to: lunch and learns, alumni dinners, the alumni and friends fundraising event, job fair/networking events, Jr. Board events, etc.
- In these cases, you will help set a vision for the event logistics such that the alumni experience is fluid and effective. You will devise a system to manage event RSVPs, communicating pre- and post-event logistics, collecting participant data and feedback, and synthesizing that information to report to invested stakeholders
- Partner with the Teacher Leadership Development team to streamline events and opportunities such as all corps events, etc.
Providing data management support and tracking for alumni engagement and team initiatives (20%)
- Collect, input, and report on team-wide engagement data
- Maintain up-to-date data tracking systems (Salesforce & Box) so the team is able to accurately communicate our progress to goals and impact as well as speak clearly to the work and efforts being made to serve our alumni.
- Work with the Director, Alumni Leadership & Engagement and regional Development team to gather and provide data as necessary for grant-reporting tied to cohort funding
- Support the Director, Educator Leadership & Engagement in executing the alumni survey campaign as needed
Managing team communications (15%)
- Manage up to D, ALE and MD, ALE to gather information to include in the monthly email blast which you will design and send
- Track readership and blast data and use it to inform strategy for helping us reach the goal of tipping the scale in readership (getting to 51% readership)
- Manage and maintain regional alumni network Facebook page
Provide support for relevant additional operations (10%)
- Collaborate cross-functionally to execute region wide initiatives such as all-corps events, the Annual Benefit Dinner, new corps member Induction, Alumni Induction, etc.
- Alumni Swag Shop maintenance and purchases
- Alumni fundraising efforts
Supporting our National and Regional Organizational Goals (10%)
- Participate in recruitment events, multiple selection windows, matriculation, etc.
- Participate in team and regional meetings and retreats
- 1-2 years of professional experience
- Teach For America experience preferred but not required
Work Demands
- Be able to work some weekends and evenings, as necessary
Skills
- Proficiency with Microsoft Outlook, Excel, and Word
- Exceptional organizational, written and oral communication skills
- Exceptionally high level of attention to detail
- Comfort and deftness with social media
- Desire and ability to learn new technologies quickly
- Ability to execute in a fast-paced work environment
- Ability to “manage-up”
- Reflective with the desire to grow, improve, and respond to feedback
- Exemplify Teach For America’s core values
- Demonstrate deep commitment to the future of the TFA-Houston region and ALE team