The Office Coordinator functions in the following key roles: providing the Executive Director with administrative support, managing Chapter office operations, and providing administrative and technical support to the Chapter's staff and volunteers across a broad spectrum of work including advocacy and public policy, communications and marketing, finance and accounting, fund development, program and service delivery, and volunteer engagement. The Office Coordinator has access to information of a highly confidential and critical nature.
This is a full-time, non-exempt hourly position located in Honolulu, Hawaii, and reports to the Executive Director.
Areas of Responsibility:
Executive Support
- Manage information for Executive Director's use in meetings with organization staff, volunteer leadership, and outside parties.
- Manage Board of Directors, Board Committees, and Regional Advisory Councils meeting and teleconference scheduling, logistics, minutes, and rosters; manage other partnership/ coalition meeting scheduling and logistics as needed.
- Track and report volunteer leadership activities as appropriate.
- Manage special projects as requested.
Office Management
- Maintain, and/or coordinate maintenance with Home Office staff of office equipment, including computers, phone system, photocopiers, postage meters, and printers
- Maintain office supply and brochure inventories and budgets
- Collect, open, and distribute mail
- Provide onsite IT desktop support to staff as needed
- Act as backup office receptionist; greet and assist visitors and callers
- With Chapter leadership, coordinate onboarding of new staff and volunteers, including setting up workstations and computers, issuing keys/passes, setting up cell phones, etc.
- Maintain and track office keys
- Coordinate with office landlord/property managers, Home Office management team, and Helpdesk as needed
Accounting
- Assist Regional Finance Director with cash handling, gift processing, and financial recordkeeping
- Entering data in Convio and Team Approach databases as appropriate
- Prepare payment requests
- Maintaining and filing detailed, accurate records
- Preparing checks received in mail for processing
Educational Background:
Bachelor's degree preferred, or AA degree plus at least two years of relevant work experience
Skills/Experience:
- Customer service experience preferred
- Experience working with volunteers preferred
- Proficiency in Microsoft Office Suite and Google Apps
- Ability to learn new databases, perform accurate data entry and pull reports
- Excellent interpersonal and verbal/written communication skills
- Excellent organizational and time management skills
- Ability to successfully manage multiple priorities and deadlines
- Excellent problem solving and strategic thinking skills
- Ability to analyze information and make timely, appropriate decisions
- Ability to collaborate and work well as part of a team with high level of integrity, diplomacy, and initiative and absolute commitment to confidentiality
- Ability to work independently and succeed in dynamic and fluid environment
- Ability to work effectively with diverse populations and demonstrate inclusion
- Ability to work evenings and weekends as needed
- Participate in Chapter events, including but not limited to Walks to End Alzheimer's, The Longest Day, educational conferences, and advocacy and public policy activities, as requested
- Ability to travel locally and regionally as needed to perform job duties
- Valid Hawaii State driver's license and proof of insurance
- Physical activity is required on occasion and may include long hours of standing and walking and some lifting/carrying of materials/supplies up to 25 pounds
- Other duties as assigned
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 17 2018
Active Until:
Jul 17 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit