Operations Administrator

Operations Administrator will perform various administrative tasks, including some or all of the following: sorting and distributing mail, answering phones, organizing and maintaining files, purchasing, maintaining equipment, and working with vendors. They may handle domestic and international travel arrangements and calendar for supervisor. They will schedule and coordinate logistics of meetings and may assist with the coordination of special events. The Operations Administrator may communicate on behalf of the supervisor with internal and external sources, including staff, partners, government officials and donors. They may handle inquiries about program activities and assist in the development of program materials and correspondence. They will use available systems and resources to maintain and track data and produce reports as needed. They will provide other staff with information they need to make decisions and solve problems. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

RESPONSIBILITIES AND SCOPE

• Does not supervise any staff, but may help plan and direct the work of volunteers or interns;
• Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices and supervisor will resolve any problems or questions;
• Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports, keeping petty cash ;
• May serve as a team member for assigned projects;
• Work overtime as needed