Association School Age and Day Camp Director

PRINCIPAL ACTIVITIES

• Develops association wide standards of practice which support organizational initiatives and program quality for branch day camp and licensed school age programming.
• Works in partnership with branch leadership teams to develop budget guidelines and fiscal measurements.
• Implements tracking systems which ensure the proper execution of contracts and billing.
• Monitors and updates the program evaluation template to ensure the content is relevant and in alignment with LARA and YMCA standards of practice.
• Facilitates training for program leadership to understand the process of program evaluation.
• Completes program evaluation using the formatted template on a monthly basis (minimum).
• Supports branch programs in executing proper incident reporting procedures.
• Develops working knowledge of Daxko Accounting, Operations and Engage.
• Support and drives the branch day camp and school age impact teams to continuously implement development appropriate curriculum.
• Establishes and maintains good public relations with patrons, parents, and children using camp facilities.
• Work in partnership with the marketing team to develop marketing plans for branch day camp and school age programs.
• Continuously review program quality and develop tools (such as checklist and trainings) intended to support developing high quality programs.
• Coordination of food program services needed for the appropriate locations.
• Collaborate with branch teams to develop appropriate staffing plans.
• Facilitation and coordination of the branch day camp impact teams and school age impact teams.
• Assists staff in identifying and meeting all development needs with action plans built into the next fiscal year budget.
• Support the HR department in association wide recruitment and retention events and initiatives as it relates to branch day camp and school age programs.
• Supports the Association in recruitment of diverse staff and volunteers.
• Develop association wide objectives describing expectations of onboarding and summer training plans.
• Coordinate association training events and experience for branch day camps and school age programs.
• Assist with the coordination of activities and operations between day camp departments as they relate to the school age programs and the youth development in general.
• Provide leadership and ensure that all branch day camp sites are in compliance with all Michigan Youth Camp license and rules.
• Assist branch teams in preparation for Healthy Kids Day and Annual Campaign events.
• Ensure branch teams have the necessary information to address any variance reports and overall budgeting needs.
• Collaborate with branch teams to develop collective summer initiatives and events.
• Develop and implement tracking systems and programs which address summer learning loss/slide.
• Facilitate content for the branch teams to gain a greater understanding of our role in the addressing summer learning loss/slide and the impact of out of school time learning.
• Work in partnership with the Association Licensing Specialist to ensure overall program compliance.
• Build relationships with relevant community partners with the intention of elevating the program experience.
• Develop systems which focus on collecting demographic details and program experience information; partnering with the Grants and Mission Advancement dept to ensure organizational alignment.
• Prepare templates which articulate program intentions (Y-branded) and create a high quality visual experience.
• Work in partnership with the Youth Development dept team members to plan the Professional Development Day.
• Create training resources for branch day camps and school age programs.
• Be prepared to facilitate and create small group trainings on youth development content.
• Creating all supplementary materials for curriculum, including supply lists, handouts, researched videos, reading material, and any additional educator information that is required to support the execution of an activity
• Recommends purchases of instructional materials and teaching aids such as books, toys; equipment and games designed to stimulate learning
• Reviews and evaluates facility activities to ensure conformance to state, and local regulations
• Implements Character Development of the YMCA in program
• Actively supports the YMCA’s commitment to inclusion and compliance with the American with Disabilities Act (ADA) where appropriate.
• Builds curriculum and activities that are focused on skill development, developmentally appropriate, consistent with the YMCA values, and established guidelines.
• Collaborates with the finance and accounting departments to ensure childcare payments, DHS co-payments and administration are appropriately applied.

School Age Program

• Partner with local elementary schools to identify collaborative opportunities
• Ensures that School Age program meets state and local licensing requirements
• Monitors School Age enrollment
• Monitors school Age payments, DHS co- payments and administration
• Authorizes capital purchases in consultation with Branch Executive

Performs any other functions deemed to be necessary for the smooth and efficient operation of the YMCA of Greater Grand Rapids