Performs and provides oversight for diverse office operations and business systems for the Chapter in support of LLS’ mission.
Areas of Responsibility:
- Manage the facilities of the Chapter, including security, furniture, and vendor relationships (e.g. phone company, office equipment and supplies) including soliciting bids, and negotiating with vendors for all purchases and/or leases.
- Provide administrative management of office supplies and business equipment including inventory for insurance purposes for the Chapter.
- Primary contact with building management for the Chapter’s offices and work with National Office regarding lease negotiations and new or expanded office space.
- Maintain floor plans and provides training on safety and evacuation procedures.
- Coordinate office space expansions and/or remodels as necessary.
- Supervise and coordinate assigned office functions and personnel, including reception duties and volunteer coordination.
- Oversee all Chapter level printing, including the printing of letterhead, envelopes, business cards, nameplates, etc.
- Coordinate and maintain the chapter's accounting & financial records, and the preparation of its financial reports (e.g. payroll, accounts payable/receivable, deposits, bank reconciliations, monthly income and expense statements, etc.).
- Responsible for budgeting, forecasting and monitoring all operational expenses for the Chapter.
- Supports the Executive Director as needed in the preparation of quarterly board meetings, financial reports, the processing of accounts payable and the monitoring of purchase orders.
- Supervise assigned office functions and personnel such as bookkeeping, volunteer coordination and reception duties.
- Manage select HR functions for the Chapter including updating PTO, posting open positions, scheduling interviews, candidate screenings, obtaining and ensuring the completion of all related HR paperwork, onboarding, training, benefit programs, benefit changes, etc.
- Manage select IT functions for the Chapter including troubleshooting, local technical support, serving as Chapter IT contact for National Office, etc.
- May assist other Chapter offices as needed under the direction of the Executive Director and Operations Director.
- Maintain a working knowledge of the LLS mission and programs to promote the field and campaign fundraising initiatives.
- Perform other related duties as assigned.
Educational Background:
Associate’s degree, Bachelor’s degree preferred.
Skills/Experience:
Education & Experience Requirements:
- 3+ years operations and/or accounting experience.
Position Requirements:
- Collaborate with Mission Team ensuring success of patient access, education, public policy & advocacy and research
- Excellent MS Office Suite and database management skills
- Good written and verbal communication skills
- Excellent Interpersonal skills
- Intermediate accounting and bookkeeping skills
- Detail-oriented and highly organized
- Solid negotiating skills
- Knowledge of standard business machines and computers
- Professional and sound judgment
Physical Demands & Work Environment:
- Occasional weekend & evening work required as needed at events
- Physical demands are minimal and typical of similar jobs in comparable organizations
- Work environment is representative and typical of similar jobs in comparable organizations
Additional Information:
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Function:
Listing Stats
Post Date:
Aug 17 2017
Active Until:
Sep 17 2017
Hiring Organization:
The Leukemia & Lymphoma Society
industry:
Nonprofit