School Age Learning Center Program Director

Position Specific Competencies:

• Oversees and ensures that the School Age Learning Center Directors assures that each site:
  • Is providing planning, implementation and appropriate supervision.
  • Is providing a high quality, developmentally appropriate curriculum.
  • Has their program spaces stimulating and orderly.
  • Is purchasing appropriate supplies, equipment, and materials, observing YMCA guidelines and procedures.
  • Is operating their programs in conformity to state/county licensing and agency regulations.
  • Has their program enrollment at appropriate levels.
  • Conduct program tours and periodic open house/registration events to the public.
  • Maintains accurate and complete records on their participation.
  • Has established emergency procedures that meet or exceed all safety and licensing standards and that these procedures are followed.
  • Is planning and conducting parent involvement events (i.e. Parent Group, picnics, holidays, and parent/child activities).
• Researches and develops high quality, developmentally appropriate program curriculum.
• Takes an active role in planning program promotion and publicity.
• Informs appropriate YMCA staff of program events and schedules.
• Evaluates program policies, operations, and curriculum, making changes as necessary to match School Age Learning Center philosophy and YMCA mission.
• Maintains the Parent Handbook and Department Employee Handbook.
• Develops and maintains relationships with state child care licensing agency, school administration, parent groups and other organizations and agencies related to the School Age Learning Center Programs.
• Responds to all agency, parent and community inquiries and complaints in a timely manner.
• Compiles program statistics. Monitors and evaluates the effectiveness of and participation in the program.
• Insures grant funded programs meet outcome goals and grant requirements.

Supervisory Duties:

• Interviews, hires, and trains new staff.
• Completes payroll forms for new hires, changes, terminations etc. accurately and timely.
• Reviews time clock punches of staff for accuracy and submits reports to payroll by deadline.
• Schedules and conducts Stay Interview sessions with staff throughout the year in order to strengthen their engagement and retention within the YMCA.
• Schedules and conducts Coaching sessions and Performance Improvement Plans as needed with staff throughout the year in order to assist staff in understanding performance issues and expectations.
• Schedules and conducts Performance Evaluations with Full Time staff each year and submits the Evaluation and Change Form to Human Resources by deadline.
• Has positive, open communication with staff and serves as a resource to them.
• Holds staff meetings with staff as needed.
• Assures required licensures of staff are up to date as required.
• Develops and implements uniform staff training and development for staff.
• Assures the coordination and maintenance of staff schedules. Fills in when necessary.

Financial Administration:

• Submits billing requests accurately and timely; assures budget is maintained.
• Develops, manages and controls the budget for the School Age Learning Center program. Ensures that the program operates within budget and that program fees are collected.