Back to top

Administrative Assistant, Senior Level

This job is no longer available

Emeryville, CA

Join our dedicated, values-driven, fun team! Pact, An Adoption Alliance, located in Emeryville, CA, is looking to hire a full time Administrative Assistant to support our Executive Director and Camp Director. Under the direction of the two directors, this individual will handle phone calls and emails; administer and coordinate programming; and work closely with the Camp Director and Executive Director to grow and improve many of our programs including our twice yearly Family Camps and our fundraising.  The ideal candidate will have strong interpersonal and organizational skills. 

Areas of Responsibility: 
  • Handle day-to-day planning and execution of program planning under the direction of Director/s.
  • Co-manage logistics, coordinate travel, assist with contracts (catering, entertainment, transportation, location, invitees and guests list, equipment, and promotional material).
  • Assist with supporting internal and external requests with budgeting, execution, team and vendor management, analysis and reporting.
  • Help to manage and engage with  40-50 part-time, seasonal employees/mentors of color some of whom are adopted and/or former foster youth.
  • Maintain a positive relationship with all the members of the organization and all site customers by providing exceptional customer service experience.
  • Data entry and other miscellaneous data keeping/reviewing/collecting as needed.
  • Phones, mail distribution and other front office functions.
Educational Background: 
2-3 years previous administrative experience
Nonprofit experience preferred
  • Previous experience with Microsoft Office platforms, Salesforce, Social Media and Google Suite
  • Digital marketing experience preferred
  • Ability to calmly handle changing demands and timelines
  • Work well under pressure
  • Exceptional organizational & time management skills with proven customer service skills
  • Ability to multi-task with fine attention to detail and follow-through
  • Strong team player and a positive attitude
  • Extraordinary communication skills with a diverse community.
  • Experience with travel arrangements, site management and/or registration management
  • Must be available for out-of-Bay Area travel to both Family Camps (1 week each July – August) and occasional weekend work (several times a year)

Pay will range from $40-48K/ per year, depending on experience, with benefits.

How to Apply: 

Interested candidates should send their resume and cover letter which should include answers to the following questions:


  1. After reviewing our website please tell us why you think the work that Pact does is important.
  2. What contributions do you think you can make to our organization and/or our community


Send to: [email protected]. Candidates please do NOT call Pact’s offices inquires of further information. Given the importance of finding the ideal candidate, Pact is hoping to hire for this position ASAP.

Additional Information: 

Candidates with knowledge/personal experience with adoption and people of color are strongly encouraged to apply. 

Organization Info

Pact, an adoption alliance

Emeryville, CA
Annual Budget : 
1-10 employees
About Us
Areas of Focus: 

Pact is a non-profit organization whose mission is to serve adopted children of color. In every case, the child is always our primary client. In order to best serve children's needs, we provide not only adoptive placement but lifelong education, support, and community for adoptees and their families on issues of adoption and race. Our goal is for every child to feel wanted honored and loved, a cherished member of a strong family with proud connections to the rich cultural heritage that is his or her birthright.


Education and support are as essential as food, water, and love to the long-term health and success of all adopted people and their families. Adoption and race are complicated in a world where most people are raised by the parents that gave birth to them, and where people of color still struggle for equity and justice. At Pact, we know we must speak honestly and openly about the realities of racism, and the challenges that children and youth of color face in our not-so-colorblind society. We know that when we talk about the complex truths of adoption with honesty and courage, we create opportunities for families to become closer and stronger, and for children to feel more comfortable in their full identity – which always includes at least two families.


We do this through webinars, conferences, 2 annual camps and multiple support groups.

Listing Stats

Post Date: 
Jan 7 2020
Active Until: 
Feb 7 2020
Hiring Organization: 
Pact, an adoption alliance