Responsible for proposal development - ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, coordinating schedules, coordinating activities with cross-organizational staff and key partners, and directing submission of the final proposal. This is a headquarters (Durham, NC) based position.
Areas of Responsibility:
- Partners with the technical leader to deliver a compliant, competitive proposal to the client on time.
- To oversee the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.
- Creates the proposal schedule and keeps track of proposal progress. Ensures milestones are met. Ensures proposals receive appropriate review(s).
- Assists the Technical Leader to ensure compliance with solicitation.
- Communicates changes or new information to the entire team.
- Helps develop, communicate, and review proposal strategy.
- Prepares proposal compliance outline.
- Undertakes routine writing assignments. Assists the Technical Leader in securing resources, such as authors and reviewers.
- Provides updates on assigned proposals for accurate system tracking. Archives final proposal documentation.
- Ensures bid strategy is appropriate, implemented and compliant.
- Resolves internal team issues.
- Provides process and best practice leadership, experience, and review.
- Generates portion of own work through repeat client requests. Identifies and executes process improvements.
- Participates in developing, delivering, and reviewing proposal training for the organization.
- Assists in interviewing, hiring, and training of new peers.
- Checks work of less experienced peers and acts as mentor. Identifies, tracks, and circulates opportunities to key internal stakeholders.
- Supports bid planning, intelligence gathering, filed research, data collection, competitive analyses and partnership strategy.
- Facilitates bid/no bid decision-making.
- Helps develop win themes, strategies and design approaches.
- Contributes to partnering decisions and negotiations.
- Assists in maintaining relationships with sponsors, governmental agencies, universities, and other clients.
- Applies skills and review to a broad range of proposal development tasks, including complex and unusual proposal efforts.
- Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.
- Assists in developing operating procedures and systems as needed. Assigns and directs proposal work of peers as needed.
- Researches and writes departmental documents as needed.
- Serves as lead on complex departmental initiatives.
- Performs other work as assigned.
Problem Solving & Impact:
- Exercise judgment within well- defined procedures and practices to determine appropriate action.
- Interact frequently with less experienced team members as resource/mentor.
- Understand quality and timeliness goals for projects.
- Work on assignments that are diverse and challenging in nature.
- Identify and execute potential process inefficiencies.
- Assist with review and evaluation of staff performance.
- Interact and educate technical experts that may not be as familiar with business and proposal development processes.
- Ability to step in to fill gaps during proposal development process if no other resources can be identified within time frame.
- May present at professional conferences.
- Backstop manager in supervisory responsibilities of peers.
Supervision Given/Received:
- Employee works under minimal supervision; responsible for planning and carrying out assignments and resolving conflicts as they occur; operates with considerable latitude for unreviewed action or decision; work is reviewed only for its feasibility, compatibility with other work, or effectiveness in meeting goals or unexpected results.
Educational Background:
Bachelor's Degree or International Equivalent in Business Administration, Social Sciences or Related Field.
Skills/Experience:
- Advanced knowledge of fundamental principles, terminology, and methodology of proposal development.
- Advanced knowledge of proposal management conventions.
- Advanced organizational skills and track record for effectively managing proposal teams of diverse levels of seniority and experience.
- Effective communication skills, required for providing diplomatic and constructive comments to clients.
- Skill in observing detail.
- Ability to foster good customer relationships to build client base.
- Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.
- Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.
- Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines.
- Skill in abstracting, condensing, or writing general information for inclusion in proposal documents.
- Ability to manage short-term and long-term proposals of varying complexity.
- Ability to analyze tasks and determine appropriate level of effort.
- Ability to influence others.
- Ability to independently organize and prioritize own work and to adapt to changes in priorities, workload, and workflow.
- Provides guidance to less experienced professionals and may partially exercise responsibilities in assigning and directing work.
- Good understanding of the program sectors within business units.
- Ability to demonstrate resourcefulness and initiative in analyzing situations, applying principles and procedures, and developing solutions to difficult problems.
- 10+ years experience managing proposals. Knowledge of Project Management Professional (PMP), Association of Proposal Management Professionals (APMP), Shipley Associates principles and/or other proposal processes.
- Minimum of 8 years of managing proposal experience. Experience supervising and managing staff.
Compensation/Benefits:
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 11 2019
Active Until:
Mar 11 2019
Hiring Organization:
Fhi 360
industry:
Nonprofit