The Conservation Coordinator (Coordinator) works in the Duluth, Minnesota office of the Minnesota/North Dakota/South Dakota Chapter of The Nature Conservancy (Chapter). The Coordinator is an integral member of the Duluth Office team and plays an essential role in office management and programmatic support. Equal portions of their time are spent on a) project management and other general assistance for the Forest Conservation Program and b) management of the Duluth office. The Coordinator reports to the Forest Manager and provides administrative support to all staff based in the Duluth Office. This is a part-time (20 hours per week) position with benefits (including health, dental and vision insurance and paid time off).
The Conservation Coordinator performs multiple administrative functions related to program support and office management. The Coordinator ensures that the Duluth office operations run smoothly, including facilities management, telecommunications, computers and printers, logistics for meetings and special events, purchasing, central filing and mail. Support specific to the Forest Conservation Program includes activities related to financial and reporting requirements for field-based conservation activities. The Coordinator may develop requests for proposals, draft contracts and/or purchase agreements, process invoices, manage contracting processes and assist with budget tracking. In addition, they may enter data and compile information, produce maps using Geographic Information Systems (GIS) software, assist in the production of reports and maintain project records. Work may include collecting, assembling and analyzing various types of data, producing maps using GIS software and assisting in the production of reports.
RESPONSIBILITIES AND SCOPE
- Supervises no staff but may oversee and direct work of office volunteers or interns.
- Coordinates multiple tasks or projects in a timely manner and with attention to detail.
- May assist with program budget preparation and monitoring.
- Makes day to day decision as delegated by the supervisor.
- Assists in grant management and grant reporting.
- Manages conservation data and information related to forest management and restoration projects.
- Financial responsibility may include developing requests for proposals, drafting contracts, purchasing, processing invoices, managing the contracting process, assisting with budget tracking.
- Experience with Microsoft Office suite
- Experience coordinating multiple projects.
- Experience handling standard business communications
DESIRED QUALIFICATIONS
- Multi-lingual and multi-cultural or cross-cultural experience appreciated.
- Ability to complete tasks independently within assigned time frames.
- Ability to manage multiple priorities, with assignments sometimes coming from a number of sources and work independently.
- Ability to coordinate project information from a number of sources to populate databases, create reports and produce manual files.
- Experience utilizing databases for data entry and report production preferred.
- Strong administrative skills including attention to detail and numerical ability.
- Ability to plan, administer and record results of work-team meetings and activities.
- Basic competencies with Geographic Information Systems (GIS) or willingness and ability to learn GIS quickly.
- Experience with grant management, grant reporting, or production of business reports.
- Ability to write and edit written materials for use with program communications.
- Experience managing, maintaining, and populating databases and manual files.
$21-23 per hour with benefits (including health, dental and vision insurance and paid time off).