OVERVIEW OF POSITION: The Program Coordinator is an integral member of the Program team. As part of the Program team, the Program Coordinator helps ensure CNDC has a strong portfolio of Projects that have the guidance they need to be successful. The Program Coordinator leads the coordination of contracts, provides support to a cohort of Projects, and helps facilitate the Project Application and Selection process. In this role, the Program Coordinator has the opportunity to work on strategic projects with the Program team and cross-departmental work groups.
Title: Program Coordinator
Employment Status: Full-Time
Department: Program
FLSA Status: Exempt
Reports to: Senior Program Manager
Supervises: No Direct Reports
OVERVIEW OF CNDC: Are you excited by the idea of working with a nonprofit that supports 70+ charitable organizations across Colorado, giving you the chance to support a wide range of missions that are improving the quality of life for Coloradans? Do you enjoy roles that involve “behind the scenes” work? If so, read on for more information about the open Program Coordinator position at Colorado Nonprofit Development Center (CNDC), the state’s largest fiscal sponsor (see description of fiscal sponsorship below). CNDC supports community leaders in launching and managing Projects that aim to bring about social change. In our 20 years of operation, we have grown to be a trusted partner whose administrative services allow charitable projects to focus on their programming and impact while we focus on the back-office piece of operations. We currently serve over 70 projects (https://cndc.org/what-we-do/projects-we-support/), encompassing 200+ employees, and thousands of volunteers. Project missions are wide-ranging, and include education, public health, community organizing, environmental protection, and more. Each Project is different, from multi-million dollar budgets with multiple staff and programs to those that are solely volunteer led with smaller fundraising needs and everything in between. For more on CNDC visit, www.cndc.org.
As a member of our administrative team (currently 17 people), you can expect to join a dynamic workplace where staff collaborate with each other through and across work groups, teams, and departments. At CNDC, every week can bring something new and different. On any given day, you may find yourself:
- Working with colleagues on our Diversity, Equity, and Inclusion audit, learning about how we can deconstruct racist structures that show up in our work
- Supporting a new Project leader with navigating a challenge
- Leaning on our robust processes and procedures to handle one of your day-to-day tasks
- Popping into a Zoom scavenger hunt hosted by CNDC’s fun committee
- And much more in between!
CNDC also strives to create space for our team to celebrate and build our relationships, whether it be informal time to enjoy a meal together (when it’s COVID safe!) to designated time for us to kick back at the end of work week and share stories over Zoom. Further, CNDC values staff learning and growth, and strives to encourage staff members to seek out opportunities that will help them grow both in their current position and as they work towards future career goals.
CNDC is committed to racial justice, diversity, equity, and inclusion. In the spring of 2020, we hired consultants to start us down the path of becoming a more just organization. We are looking for team members who will join us on that journey. While we are still learning and growing in that work, we aim to be a workplace where staff feel valued, heard, and feel like they can grow.
Fiscal sponsorship is when a 501(c)(3) nonprofit (CNDC) accepts charitable groups (“Projects”) under its legal umbrella, allowing them to operate as nonprofits without needing to apply for approval from the IRS. At CNDC, we practice comprehensive fiscal sponsorship (https://www.fiscalsponsors.org/models-of-fiscal-sponsorship) meaning there is no separation between CNDC and the Projects we fiscally sponsor – one bank account, one tax ID number, one insurance policy, etc. As the fiscal sponsor, CNDC provides Projects with back-office administrative services including accounting, human resources, risk management, banking, legal support, and capacity building. Fiscal sponsorship helps creates efficiencies and accountability in the nonprofit sector, as it frees up Project leaders so they can focus on program development and delivery, fundraising, and board development, and planning in service of their mission rather than on the back-end administrative services mentioned above.
OVERVIEW OF POSITION: The Program Coordinator is an integral member of the Program team. As part of the Program team, the Program Coordinator helps ensure CNDC has a strong portfolio of Projects that have the guidance they need to be successful. The Program Coordinator leads the coordination of contracts, provides support to a cohort of Projects, and helps facilitate the Project Application and Selection process. In this role, the Program Coordinator has the opportunity to work on strategic projects with the Program team and cross-departmental work groups.
SPECIFIC DUTIES:
Risk Management and Compliance:
- Coordinate and process over 750 (annually) Project-related contracts, leases, and agreements using FormSite, Salesforce, and DocuSign with guidance from Senior Program Manager
- Work with the Program Team to ensure that Projects comply with CNDC’s legal, regulatory, financial, and liability policies
- Communicate with insurance broker about changes to Projects’ property and inventory
- Ensure volunteer background check account (Sterling Volunteers) is updated and current
- Works with firm to annually gather the necessary documentation that keeps CNDC in compliance with charitable solicitation laws to ensure CNDC’s Projects can fundraise nationally
Project Development and Support:
- With Program Team, coach and advise a cohort of Project directors on nonprofit management issues to promote the success of their organization, through regular check-in’s, workshops, and trainings
- Support Projects in researching and setting up Colorado Gives, WeDidIt, crowdfunding, and other online giving channels
- Prepare Project anniversary and welcome cards
- Coordinate PROject Development Workshop series, including scheduling workshops, securing presenters, sending out invitations, coordinating RSVPs, and setting up for virtual and/or in-person workshops
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Project Application, Selection, and Onboarding:
- Serve as the initial point of contact for and answer questions from Project Pre-Applicants
- Evaluate Pre-Applicants’ ability to meet the minimum requirements of becoming a Project of CNDC and communicate eligibility to potential Projects and Senior Program Manager
- Participate in application and selection meetings with potential Projects
- Coordinate and organize application and selection materials and data
- Coordinate Project Selection Committee meetings and New Project Orientations, including sending out invitations and materials
We are looking for someone who is/has:
- Minimum two years’ experience in the nonprofit sector as an employee, consultant, volunteer, or related position
- Minimum one years’ working experience in an office environment
- Familiarity with nonprofit management concepts, such as board development, risk management, and fundraising
- Experience with data entry and ability to follow related processes
- Ability to effectively communicate detailed information
- Ability to analyze and consider multiple perspectives when problem-solving
- Ability to prioritize, organize, and handle multiple tasks and deadlines with attention to detail and interruptions in a fast-paced, dynamic, and collaborative work environment
- Ability to interact and communicate effectively with all levels of management, staff, Projects, vendors, and other stakeholders, both verbally and in writing
- Familiarity with Microsoft 365, or a similar product, and well versed in basics of operating technology with a curiosity to learn new software and platforms.
Helpful but not required:
- Formal training or education such as a certificate program, Associate’s or Bachelor’s degree
- Experience in event planning or project coordination
- Familiarity with fundraising and payment processing platforms
OFFICE/REMOTE WORK: CNDC is working remotely due to threat of COVID. Employees should have access to a strong internet connection, cell phone, and space to work, although we have some flexibility. CNDC provides a laptop and needed accessories, cell phone stipend, and supplies. Post-COVID, we anticipate a flexible work environment where employees can choose to work from home or the office with at least occasional time in the office. Employee requests for full-time remote work are handled on a case-by-case basis. CNDC’s normal hours of operation are 8:30-5:00 with flexibility depending on job requirements and personal circumstances. NOTE: If you are excited about this position, but remote work seems like a barrier or may not be feasible for you, we encourage you to apply.
Compensation and Benefits
- Salary Range is $43,800 - $51,500 (annually)
- Comprehensive Benefit Plan - Medical, Dental, Vision, Life Insurance, Short and Long Term Disability, Telehealth, LifeLock, paid time off, and cell phone stipend
- 401K Matching after a year of service
Please submit a letter of interest, resume and 3 references to [email protected]. Please reference Program Coordinator in the subject line.
The deadline for applications is June 28, 2021.
Colorado Nonprofit Development Center (CNDC) and all employees are CNDC employees. CNDC is dedicated to equal employment opportunities in any term, condition, or privilege of employment. CNDC prohibits unlawful discrimination against applicants or employees based on race, color, national origin, ancestry, creed, religion, sex, age 40 and over, disability, genetic information, veteran status, sexual orientation, marital status, gender expression or any other characteristic protected by state or local law. This policy applies to all employees.