The Executive Coordinator to the Chief Conservation Officer will be responsible for providing direct support to an executive team member and may also provide support to other senior managers.
The Executive Coordinator to the Chief Conservation Officer will perform a variety of high-level administrative tasks, which may include budget preparation, domestic and international travel arrangements, meeting logistics, reporting and tracking information, expense reporting and scheduling. They will create, oversee, and work to consistently improve communications to all members of the Executive and Conservation Management Teams, as well as other leadership teams within TNC. They may provide operational support to the executive, such as recruiting, performance management coordination and other HR support, creating/submitting financial and technical reports, and analyzing key data to ensure efficient management. The Executive Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems. They will provide advice, recommendations, and training related to needs of the Chief Conservation Officer. They must have advanced knowledge of the systems and resources utilized by the program in order to provide support. The Executive Coordinator will work in close cooperation with senior managers, staff, trustees, board of directors, and donors, as well as customers, vendors and business relations. They will manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions in order to improve effectiveness.
RESPONSIBILITIES AND SCOPE
- Maintain accountability for strategic goals related to functional area
- Act independently and in supervisor’s stead as needed, exercising independent judgment to identify and solve complex problems
- Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved
- Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance; decisions may bind the organization financially or legally.
- Assist with the development of and work within a budget; negotiate and contract with vendors
- Maintain confidentiality of frequently sensitive and emotionally charged information
- Manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability
- May manage or participate in complex negotiations
- May supervise one or more administrative or professional staff, including training and professional development
- Travel occasionally, working long and flexible hours, as needed
- Work is diversified and may not always fall under established practices and guidelines
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience managing and implementing multiple projects;
- Experience negotiating agreements;
- Experience supervising staff, interns, and/or volunteers;
- Experience with current technology in relevant field;
- Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff; and
- Experience working with cross-functional teams
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to manage and implement complex processes and diverse activities;
- Ability to work in partnership with others in a collaborative role;
- Advanced knowledge in current and evolving technology utilized by program;
- Demonstrated ability to conceive and write creatively for various audiences;
- Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data;
- Strong organization, planning, and problem-solving skills; and/or
- Successful experience implementing strategic program goals.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.