YMCA of Greater Cleveland has an immediate need for a Procurement Manager!
YMCA of Greater Cleveland has an immediate need for a Procurement Manager who will be responsible for managing a Centralized purchasing environment within Finance for the YMCA of Greater Cleveland and serves as the liaison between suppliers, service providers, Finance and relevant internal customers . This position reports to the Controller/CFO
This position will also be accountable for creating strategic framework to measure, identify and execute on efficiency in spend annually driving benefit to the organization. In addition this role will support new investment strategies as it relates to facilities, equipment, systems and infrastructure to optimize our customer experience and reduce operating expenses.
The Procurement manger works with the identified branch and site procurement personnel as it relates to purchasing including training, compliance to policies and practices and feedback for improvement.
This position is responsible for supplier management, centralized purchasing policies, processes and systems (from order thru receipt of goods and payment of invoices), expense control, training, and continuous improvement to streamline activities and reduce waste.
Supplier Management
- Responsible for obtaining quotes, awarding contract, monitoring vendor relationships, negotiating prices and ensuring timeliness and quality goods and services.
- Develop and maintain Vendor review process for performance, contract compliance, spend and improvement opportunities.
- Create and maintain the preferred vendor list, and provide equal opportunity to any possible vendor as long as they meet the YMCA policy and procedure.
- Ensure vendors are not on the federal terrorist list.
Centralized Purchasing
- Develop and maintain all policies and procedures related to purchasing.
- Train and implement purchasing policies and procedures across the organization.
- Establish and maintain purchase order system with approval hierarchies.
- Ensure organizational adherence to purchase and approval processes.
Expense Management and Continuous Improvement
- Forecasting demand for services and products to meet the business needs and keeping a constant check on inventory levels
- Cutting any waste and unnecessary costs to create a streamlined process
- Ensuring process for receipt of goods/services and approval of invoice for payment
- Forecasting usage and price trends and identifying initiatives to better manage cost
- Managing all fixed assets, monitoring and inventory process.
- Develop year over year strategies improve cost, customer processes and quality of goods/services.
Cross-Functional Communication
- Liaison between suppliers, service provider and relevant internal customers
- Building strong working relationships both internally and with key suppliers
- Clearly understanding and communicating organizational goals and objectives with internal customers as well as suppliers
- Partner closely with Accounting team and Accounts Payable to create a team approach
- Minimum of 3 years of purchasing experience.
- Effective communication skills (written and oral).
- Establish/maintain relationships and promote team environment.
- Proficient with standard business systems (Purchasing, Accounts Payable, and Financial reporting).
- Microsoft Office Skills-Intermediate+ (excel, word, power point).
- Financial analysis, forecasting and budgetary experience.
- Proactive, self-motivated, acts with sense of urgency and follow thru.
- Ability to multitask and manage and communicate priorities.
- Nonprofit experience a plus.
- Continuous improvement mindset and skills desirable.
Salary: $50,000.00 - $60,000.00