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Program Assistant

This job is no longer available

Cincinnati, OH, USA

The Program Assistant provides administrative support to the Program Director and other key staff in the delivery of Chapter programs and services.

This is a part-time position working 24 hours a week.

Areas of Responsibility: 
  • Participates on the Administrative Lead team, as assigned, with first-line responsibility for: opening and closing office; answering/directing incoming calls; greeting visitors (if volunteer is not present); retrieves, opens and distributes daily mail; enters daily receipts; and meters outgoing mail 
  • Enters data into computer for all records related to service delivery, including but not limited to: attendance sheets for support groups, education programs, MedicAlert Safe Return enrollees
  • Files and maintains security of client documents per policies and procedures
  • Prepares monthly, quarterly and year-end statistics spreadsheets for all programs
  • Completes registration list, sign-in sheet and other data entry for educational programs
  • Maintains literature inventory for Resource Center, fills literature orders and revises resource materials as needed
  • Prepares information packets for Helpline, Care Consultation and other programs as needed
  • Prepares bulk mailings for programs, such as special program flyers, etc.
  • Prepares scheduled program evaluation mailings to consumers who use Helpline, Care Consultation and Support Groups and sends completed surveys to National office.
  • Takes minutes and disseminates meeting notes for monthly Program staff meeting
  • Assists Program staff with preparation of PowerPoint presentations, compiling mailing lists, etc.
  • Assists Program staff with preparation of meeting rooms (i.e. set-up and break-down) for all on-site programs and special off-site programs, i.e. Symposium
  • Assists Program staff with copying/filing Program-related materials and client documents
  • Assists with confirming/entering registrations for special educational programs as needed (i.e. Symposium)
  • Assists with data entry in the Development department as needed, such as event registrations, donations, etc.
  • Maintains and updates Program information on website and in Personify database
  • Other duties as assigned
Educational Background: 
College degree or equivalent experience
  • Experience in administrative support position is required
  • Proficiency in all Microsoft Office applications and experience with database systems required
  • Strong organizational skills, analytical skills and initiative 
  • Good communication skills

Organization Info

Alzheimer's Association

Chicago, IL, United States
About Us

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health. Our vision is a world without Alzheimer’s®.

Listing Stats

Post Date: 
Aug 6 2019
Active Until: 
Sep 6 2019
Hiring Organization: 
Alzheimer's Association