Back to top

Executive Assistant

This job is no longer available

NRDC is seeking an Executive Assistant to work with the Managing Director of NRDC’s Center for Policy Advocacy and the Deputy Chief Program Officer and Managing Director of NRDC’s Nature Program in our Chicago office. This position will also work within the Chief Program Office on budget tracking and special projects, as needed. This position will provide full day-to-day administrative support to the Managing Directors of the Center for Policy Advocacy and the Nature Program including calendar management and scheduling, planning travel logistics, and meeting coordination. S/he will also work, as needed, on a number of projects within the Chief Program Office and Center for Policy Advocacy, particularly in budget and event planning. Work involving research and communications is also a possibility, but this is primarily an administrative position. The ideal candidate is a self-starter, quick learner and knows how to manage his or her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize projects. Previous experience in an administrative role is required. Experience with budget tracking and logistics coordination is a plus.

Areas of Responsibility: 
  • Provide administrative support to the Managing Director of NRDC’s Center for Policy Advocacy and the Deputy Chief Program Officer and Managing Director of NRDC’s Nature Program, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.
  • Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes and track and ensure meeting deliverables are met.
  • Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of programmatic meetings and retreats.
  • Help to manage departmental budgets, ensuring accurate tracking of spending and reporting with finance staff.
  • Coordinate travel arrangements.
  • Work with the Chief Program Officer’s staff (Deputy Chief Program Officer, Program Operations Manager, and CPO Executive Assistant) on budget management and event organizing.
  • Provide administrative assistance to the Chief Program Officer on an ad hoc basis.
  • Work with Program Operations Manager on special projects.
Educational Background: 
Bachelors degree
  • 5+ years in Administrative role
  • Strong interpersonal skills
  • Strong project management and project coordination skills
  • Experience working with multiple teams, priorities and projects at the same time
  • Strong skills in MS PowerPoint, Excel, Word
  • Detail-oriented with high standard of excellence
  • Experience with budget creation and tracking

Organization Info

Natural Resources Defense Council, Inc.

New York, NY, United States
Annual Budget : 
About Us

The Natural Resources Defense Council's purpose is to safeguard the Earth: its people, its plants and animals and the natural systems on which all life depends.

We work to restore the integrity of the elements that sustain life -- air, land and water -- and to defend endangered natural places.

We seek to establish sustainability and good stewardship of the Earth as central ethical imperatives of human society. NRDC affirms the integral place of human beings in the environment.

We strive to protect nature in ways that advance the long-term welfare of present and future generations.

We work to foster the fundamental right of all people to have a voice in decisions that affect their environment. We seek to break down the pattern of disproportionate environmental burdens borne by people of color and others who face social or economic inequities. Ultimately, NRDC strives to help create a new way of life for humankind, one that can be sustained indefinitely without fouling or depleting the resources that support all life on Earth.

Listing Stats

Post Date: 
Sep 13 2019
Active Until: 
Oct 14 2019
Hiring Organization: 
Natural Resources Defense Council, Inc.