The Development Coordinator plays a critical role in ensuring that the External Affairs team has the key data and internal systems to operate successfully, helping us to meet critical fundraising and engagement goals. This role will focus specifically on supporting the External Affairs team’s Institutional Partnerships stream, which includes corporate, foundation, and government funding, while also leading some team-wide systems and processes. In addition to the Coordinator, the Institutional Partnerships stream includes the Managing Director, Institutional Partnerships and Director, Institutional Partnerships--both of whom serve as Portfolio Managers and frontline fundraisers.
The Coordinator will assistant Portfolio Managers with strong stewardship of current and prospective donors through managing the logistics of engagements with institutional partners—including but not limited to school visits and corporate employee engagement—as well as preparing materials for meetings and tracking engagements in Salesforce. In addition, this role will support our management of grants and other donations, including compiling information for grant reports and proposals, processing gifts, and tracking deadlines in Salesforce. The Coordinator will also support with data management by maintaining our progress to goal tracking system and compiling relevant internal and external data for the team’s use.
Candidates considering this role should have an intrinsic attention to detail, organizational proficiency, and the ability to effectively prioritize work within a deadline-driven environment. The ideal candidate will be an effective communicator, enjoys working in teams, and loves working with data. The Coordinator will report directly to the Managing Director of Institutional Partnerships.
Donor Engagement and Prospect Research Support (45%)
- Support the execution of a robust donor engagement strategy, including customized engagements for corporate partners and their employees, specifically leading event preparation and logistics
- Ensure strong utilization of internal donor management system (SalesForce), including ensuring past and upcoming engagements are tracked in Salesforce
- Prepare briefings and collateral materials for meetings with institutional donors and prospects
- Provide operational support for other institutional partnerships work, including coordinating and executing mailings
Grant Writing & Management Support (25%)
- Under the direction of Portfolio Managers, support the preparation of required progress and final reports, including compiling necessary information from program and finance staff, narrative responses from templates, and required attachments
- Maintain resources for grant writing that can be utilized across the External Affairs team
- Manage processing donor gifts, including monitoring information from grant agreements, and assist Portfolio Managers with sending gift acknowledgement letters
- Track all grant deadlines and the grants management calendar in Salesforce
Data Management (20%)
- Create and maintain External Affairs progress to goal tracking system, including Salesforce reports and dashboards as well as Excel tools that can be utilized by Portfolio Managers
- Sit on the region-wide data team to communicate the External Affairs team’s data needs and ensure programmatic data tracking and accuracy
- Prepare supporting programmatic and financial data required for grant applications, proposals, and reports
- Research and maintain a repository of relevant data, statistics, and other information that can be utilized in grant proposals and other donor communication
Collective Responsibilities (10%)
- Fulfill foundational responsibilities that allow our region to do our work, make decisions, grow as professionals, and strengthen our team culture, including but not limited to attending regional meetings, operating with our Core Values and commitment to Diversity, Equity and Inclusiveness, completing our performance management cycle, and upholding our data management, office operations and fiscal responsibilities
- Make a direct impact on the organizational mission of enlisting, developing and mobilizing leaders to strengthen the movement for educational equity by participating in selection (6-10 days total plus preparation and close out time), matriculation (up to six windows across the year), regional recruitment activity, member facing events (including Leadership Summits and Summer Training), our alumni giving campaign, alumni survey, and at least one regional or national committee/working group, and other initiatives that impact our members and partners
- 1-3 years of work experience preferred; previous experience in operations and project management highly preferred
Skills
- Ability to build and execute a project plan
- Ability to work efficiently with a high degree of accuracy in a deadline-driven environment
- Ability to organize, prioritize, track and manage workflow and projects across multifaceted responsibilities
- Exceptional written and verbal communication skill
- Ability to influence others toward outcomes through sophisticated relationship management
- Ability to articulate information, opportunities, and requirements to individuals and groups in an engaging, clear and succinct manner that inspires action across Teach For America members and staff
- Proficiency with Microsoft Office (Excel, Word, PowerPoint)
Work Demands
- Occasional evening and weekend work is required